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Administrative Assistant III

Terracon • Dallas, TX • 3w ago

32520BR

Service Line:

Office Management/Administration

Office Name:

Dallas

Job Description:

We currently have an exciting opportunity for someone who enjoys partnering with senior leaders to help keep them organized and on track. If this is something you enjoy and you have a high sense of customer service, let's chat!

Ideally, this position will be filled in the Dallas, TX area.

General Responsibilities:

In this role you will perform administrative and general office duties of a responsible and confidential nature for senior and executive leaders. You will produces a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics and spreadsheets. Screens telephone calls and visitors. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Routes or answers routine inquiries. Maintains files, department office supplies and mail. Prepares special reports. Gathers and summarizes data. May serve as a liaison between office and corporate functions.

Essential Roles and Responsibilities:

Performs advanced administrative support for office or executive level managers.

Meeting planning, coordination, preparation of meeting materials, recording and distributing links, taking meeting notes, follow-up and reminders for action items, etc.

Assist with budgeting process for services

Template creation/revision for internal document tracking and other systems as requested.

Build and maintaining email distribution lists, personnel lists and other information management as requested

Intranet and content management (ENV and FAC service lines)

Internal communications support (emails, memos, social posts, internal publication articles, etc.)

Sourcewell invoice payments through Coupa

Schedule external webinars

Travel planning/coordination through Terracon's Travel Portal

MS Teams - Team creation, membership management, maintenance and uploading documents, recordings, etc.

MS Excel - Building and maintaining spreadsheets for various service lines and analysis

Expense reporting as necessary

Assist Quality Program Manager with the APR Candidate Program, including producing workshops for the course, assigning peer reviewers for APR candidate project reviews and APR evaluations, setting up project feedback calls and candidate interviews, and other items as requested.

Act as back-up for Quality Program Manager when that individual is on PTO or at business meetings as needed.

Requirements:

High school diploma or equivalent.

Minimum 5-7 years' relevant experience.

Valid driver's license with acceptable violation history.

Strong skills with MS Office products

High attention to detail

Customer service mindset

LI-TB1

Exemption:

Non-exempt

Requisition ID:

32520BR

Posting Title:

Administrative Assistant III

Employment Type:

Regular, Full Time

City, State (Office Location):

Dallas, TX

About Terracon:

Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 6,000 curious minds focused on solving engineering and technical challenges from more than 175 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

EEO Statement:

Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

Job Category:

Administrative

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