Sr. AP Specialist

Robert Half • Napa, CA • 1d ago

Description

Robert Half is partnering with a valued client in search of a Senior Accounts Payable Specialist to join their fast-paced and dynamic team in the heart of Downtown Napa. This is a fantastic opportunity for a skilled AP professional with high-volume accounts payable experience who thrives in a deadline-driven environment and is looking to make a meaningful impact within a growing organization.

Key Responsibilities

Manage Full-Cycle Accounts Payable: Review, verify, and process invoices (both paper and electronic) with a high level of accuracy and attention to detail.

High-Volume Processing: Handle a large volume of invoices (500+ transactions per week), ensuring timely and efficient processing.

Reconcile AP Accounts: Perform monthly reconciliations for vendor accounts and resolve discrepancies promptly.

Vendor Relations: Communicate regularly with vendors regarding invoice status, payment inquiries, and discrepancies to maintain positive vendor relationships.

Process Payments: Prepare and process weekly check runs, ACH payments, and wire transfers.

Expense Reporting: Audit employee expense reports for compliance with company policies and process reimbursements accordingly.

Internal Collaboration: Work closely with internal teams, including Purchasing and Procurement, to ensure proper coding and receipt of goods/services.

Assist in Financial Audits: Provide support during year-end audits by preparing AP-related documentation as required.

System Optimization: Recommend process improvements and assist in automating AP workflows, as applicable.

Requirements

Experience: A minimum of 5+ years of accounts payable experience, with demonstrated expertise in high-volume environments.

Software Proficiency: Strong working knowledge of ERP systems (such as NetSuite or Dynamics Business Central) and AP automation tools like Bill.com or Ramp. Proficiency in Excel (pivot tables, v-lookups) is required.

Detail-Oriented: Accuracy and attention to detail are critical, especially in processing high volumes of transactions.

Problem-Solving Skills: Ability to identify and resolve invoice discrepancies efficiently and professionally.

Organizational Skills: Proven track record of managing competing priorities and meeting deadlines in a fast-paced environment.

Education: Bachelor's degree in Accounting, Finance, or a related field preferred but not required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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