Administrative Secretary

Robert Half • Oceanside, CA • 1d ago

Description

A respected government entity in Oceanside, CA, is seeking a highly professional and detail-oriented Administrative Secretary to provide crucial administrative support to its leadership team. This position requires exceptional organizational skills, dedication to confidentiality, and the ability to manage multiple priorities effectively.

Key Responsibilities:

Provide administrative support for senior leadership, including correspondence, scheduling, and data management.

Coordinate meetings, take minutes, and prepare detailed reports.

Manage and maintain department records and confidential files.

Handle incoming communications, direct calls, and respond to inquiries with professionalism.

Assist in the preparation of presentations, briefs, and other materials.

Ensure smooth operations of daily activities within the department, supporting projects as needed.

Requirements

High school diploma required; Associate degree or higher preferred.

3+ years of administrative experience, preferably within government or public sector roles.

Strong organizational, communication, and time management skills.

Exceptional attention to detail and the ability to handle sensitive information discreetly.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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