Administrative Assistant III
Part-Time
$16.536/Hour
Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.
Applications received by August 1, 2025 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.
DUTIES:
This position is for an Administrative Assistant III that will work Half Time within the Department of Petroleum Engineering. The position is responsible for handling the day-to-day operation of the department through answering and directing phone calls, replying to emails, directing visitors and creating and maintaining filing systems for department documentation and relevant accreditation. The position also assists faculty with support for scheduling travel, meetings, and events, acting as recording secretary during meetings, and compiling and filing meeting minutes. Furthermore, this position is expected to research, gather, and compile information to analyze and produce reports or documents and will oversee components of budgets and department newsletters. Additional duties include maintaining calendars and inventories of office supplies and replenishing them as needed. This position will require extensive use of common office software including word processing, spreadsheet, and presentation applications as well as campus software for database, scheduling, budgeting and curriculum records. This position will also assist students to direct them to the right faculty member or staff to get the help they needed. Also, this position will be able to manage work study students and other student assistants for a smooth operation of the departments. This position will utilize BANNER and Oredigger Web to access student records.
REQUIRED QUALIFICATIONS:
High School Diploma + 2 years of office administration experience
Effective public relations, interpersonal, and communication skills, including the ability to work with diverse groups of individuals and provide positive professional customer service
Ability to handle conflicts and difficult situations in a timely and professional manner.
Ability to problem solve and make sound decisions using good judgment, tact and sensitivity and with proper treatment of confidential and sensitive information
High capacity to organize, prioritize, and pay attention to detail
Skill in the use of operating basic office equipment; such as copier, scanner, fax machine.
Knowledge of standard office practices and procedures
Proficiency with computer operation and a wide variety of software applications including word processing, spreadsheets, and databases
Preferred Qualifications:
Experience in higher education
BANNER software experience
Oredigger Web experience
Associate Degree
For full consideration application materials must be complete.
Please include:
Cover letter addressing qualifications,
Resume
Contact information for 3 professional references.
Any offer of employment is contingent upon a satisfactory criminal background check.
For full consideration application materials must be complete.
Any offer of employment is contingent upon a satisfactory criminal background check.
Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.
To claim veteran's preference please complete the employment (veteran's) preference form located on the employment page and email to humanresources@mtech.edu. You must include the job title of the position in which you are applying.
Employment (veteran's) preference form
To request an accommodation for the application or interview, please contact Cathy Isakson 406-496-4380; cisakson@mtech.edu
Why Work at Tech?
Help meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science, engineering and technology.
In addition, Montana Tech offers an attractive benefits package* which includes:
Medical, Dental, and Vision Insurance with low deductibles and comprehensive coverage.
Generous employer contribution toward monthly health care benefits worth $6.08 per hour.
5.9% retirement employer contribution for eligible employees
11 Holidays per year
3 weeks of Annual Leave to start
Generous sick leave policy that can be used for sick children, doctor and dentist appointments as well as bereavement.
6 credits of coursework free per year (fees not included)
Life and Disability Insurance
Reduced tuition for dependents after 4 months of employment for eligible employees
Employee Assistance and a Wellness Program
Optional Retirement Plan for eligible employees
Possible remote work days with supervisor approval and eligible positions.
Benefits are dependent on position @type and terms and conditions of eligibility.
Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.
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