Marketing Project Coordinator

Batteries Plus Bulbs • Hartland, WI • 15h ago

1325 Walnut Ridge Drive, Hartland, WI 53029, USA | Marketing - 9910 | Full Time

| Full-benefits package including medical/dental insurance options, PTO, 401(K), pet insurance, tuition reimbursement program, employee discounts, and more

The Marketing Project Coordinator role incorporates project management, production knowledge, and process coordination. The primary function of this role is to work as a liaison that coordinates between the marketing team, merchandising team, and creative team (both internal and agency). They will also work closely with a number of external vendors to produce and deliver all related projects.

The Marketing Project Coordinator sets a schedule of deadlines for the completion of all jobs and assigns resources to each necessary step in the process, monitors the progress of the project, and communicates with the appropriate parties as needed. The Marketing Project Coordinator is responsible for partnering with stakeholders in the department to define processes, timelines, and setting priorities.

Essential Duties and Responsibilities

Acts as a key point of contact for the Product Desks, In-Store Merchandising Team, Digital & Paid Media Teams, and any other internal team that needs creative and/or marketing support.

Responsible for defining processes and identifying process breakdowns, continually reviewing, and revising procedures and objectives as needed to improve operations.

Owns the project management system calendar (Asana), entering projects and defining timelines, and tracking progress

Assign projects and check the statuses of outstanding tasks.

Partners with external marketing, social media, media, print, and production vendors, directing resource assignments and timelines, and addressing needs as they arise.

Provide a daily priority list to go over items/tasks assigned and due for the day, and determine if there are any roadblocks.

Communicate any issues with the team, vendors, and business partners.

Conduct weekly project status meetings to gather and share information with marketing, performance marketing, category, agencies/vendors, and the business leads.

Initiate new projects in the project management system (Asana) and create timelines and tasks for the work to be done.

Partner with Marketing & Product teams in monthly calendar and promotional planning

Education and Experience

Bachelor's degree in Marketing, Graphic Design, or a related field required; equivalent relevant work experience may be considered in lieu of a degree.

Minimum of 2 years of relevant project management experience.

Excellent verbal, listening, grammar, and proofreading skills

Strong attention to detail and organizational skills

Ability to handle and prioritize multiple projects and adjust to inevitable changes in timelines, deadlines, and project goals

Proactive, outgoing, positive, and professional personality

Be able to work as a team member in a creative group environment, but also to work solo and self-driven, as necessary

Proficiency working with Google Workspace; knowledge of Asana and Adobe Creative Suite is a plus

Understanding of marketing, advertising, and production process, including digital, traditional, and print media.

Physical Requirements / Work Environment

The physical demands required to perform the essential responsibilities of this position are as follows. Reasonable accommodations, if necessary and/or as required by law, will be made available.

Regularly required to sit, use hands, talk, and hear; occasionally lift up to 20 pounds.

Requires close vision and extended use of a computer.

Regular use of standard office equipment (computer, copier, phone, etc.).

This role operates in a standard office environment.

Affirmative Action / EEO Statement

Applicants and employees are free from discrimination on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, pregnancy accommodations, reprisal, other non-merit based factors, or any other protections afforded under state or local laws.

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