Administrative Assistant

Commander, Navy Installations • Solomons, MD • 1d ago

Summary Serves as a Staff Administrative Assistant for Morale, Welfare and Recreation (MWR) Program, Navy Recreation Center, Solomons, MD. The functions of the position primarily relate to such matters as maintaining/reviewing official records, processing/reviewing a variety of administrative actions, preparing department correspondence, maintaining correspondence files, records disposition, travel authorization, mail distribution, reporting requirements, and word processing support. Responsibilities The primary administrative support for IPD and multiple departments. Provides administrative support to the entire N9 operation at NRCSOL encompassing Navy Getaways, Community Recreation, Marina, Aquatics, Fitness, Maintenance, Housekeeping, Parks/Picnic and RV grounds. Assists with generating. reviewing and preparing recruitment/separation packages, training, timekeeping and labor trackers, along with tracking/receiving/retrieving all correspondence. Identified receiving agent with direct oversight of BPA's. Will be required to become a NAF PC holder. Provide administrative support to oversight/processing/tracking of rental contracts Requirements Conditions of Employment Qualifications Must have documented experience in administrative functions, to include: excellent typing skills, ability to use a personal computer with specific ability with word processing, spreadsheet, data base and presentation software--Microsoft Word, Excel, Access, and PowerPoint strongly preferred. Must possess a thorough knowledge of English grammar, spelling, capitalization, and punctuation. Must be familiar with pertinent accounting procedures, billing processes, purchasing, and requisitioning procedures. Must be familiar with document filing and retrieval systems and have the ability to accurately maintain filing systems. Must possess excellent written and verbal communication skills. Must be able to complete finished reports and/or presentations with a minimum of corrections. Previous MWR or government experience preferred. Must possess excellent personal and customer service skills and be able to provide changes to procedures and new requirements to a variety of management and support staff in a positive manner. Must possess a professional demeanor, have the ability to make presentations, and successfully field questions from senior management, military command personnel, or customers. Attention to administrative details, responses to action correspondence and professionally produced correspondence directly reflects on the pride and professionalism of the MWR Department. The incumbent may provide a central point of reference for the program and operational staff of the MWR, who are located throughout a wide geographic area. The incumbent facilitates positive communication and provides a necessary service in support of the MWR function and site. Extensive contacts are with MWR patrons, military personnel, both active and retired, of all ranks, MWR managers and staff, Support Services staff, and vendors. Education Must provide a copy of your H.S. Diploma, GED, or College Transcripts (showing degree awarded/conferred) when you apply. Additional Information Salary is dependent on experience and/or education. Some positions have special requirements.Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.Spouses of active duty military members of the Armed Forces may receive preference in hiring under this announcement if they are among the best qualified referred and are within reach of selection. Spouse Preference does not apply to NF 04 and NF 05 positions. Please clearly identify in your application that you are asking for spouse preference and submit a copy of current PCS orders. Failure to submit current PCS orders with application will prevent spousal preference from being granted. Acceptance or declination of a regular full or part-time non-appropriated or appropriated fund position ends your ability to claim this preference.For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.SELECTIVE SERVICE REQUIREMENT: If you are a male born after December 31,1959 and at least 18 years of age, employment law (5 U.S.C. 3328) requires that you must register with the Selective Service System (military draft), unless you meet certain exemptions. If applicable, failure to register will prevent you from being considered for employment. To register, please visit the Selective Service web site at https://www.sss.gov/register/.

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