Human Resources Administrative Assitant

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Human Resources Administrative Assitant

Salary

$57,353.00 - $87,405.00 Annually

Location

23121 Camden Way California, MD

Job Type

Full-Time

Job Number

0096

Department

Human Resources

Opening Date

04/01/2025

Closing Date

4/22/2025 11:59 PM Eastern

Description

Benefits

Description

Provides administrative assistance to the Chief Human Resources Officer and Human Resources Department. Reports to the Chief Human Resources Officer.

Examples of Duties

Essential Functions:

Provides support to the Chief Human Resources Officer

Maintains the Human Resources data input for the software program Payroll/Personnel by setting up new hires; terminations; promotions; job changes; mass rate changes to salary and benefits; and all status changes to employee records

Maintains all personnel records

Performs all filing and administrative duties for the HR Department; including but not limited to employee physicals and medical files, insurance/benefit forms, personnel action forms, pay history, performance evaluations, promotions, COLA'S, merits, bonuses, disciplinary documents, training records; manages documents according to retention schedule.

Creates holiday schedule and Events Calendar each year

Oversees leave donation program

Creates and manages FMLA paperwork and leave balances and use

Coordinates annual leave carryover and sick leave transfer at end of Calendar year

Facilitates pre-employment requirements, including reference checks, drug testing, and background checks

Prepares the information for new hire packages and conducts new hire orientation

Creates forms and obtains authorization for all personnel related changes

Oversees the program for CDL licensing/DOT physicals/MVA annual checks

Serve as a back up to the Risk Manager with all drug testing procedures

Coordinates the recruitment process, including advertising position openings, screening applications, scheduling pre-employment testing, organizing and facilitating interviews. Notifies applicants of selection outcome, addresses concerns applicants and the public may have about open positions and/or the selection process.

Completes all Human Resources annual reports, including but not limited to ACA, AAP, VETS, and EEO

Maintains Metropolitan Commission Social Media (i.e. Facebook etc) and coordinates website updates, in accordance with established guidelines.

Creates and distributes monthly Metropolitan Commission newsletter using Microsoft Publisher.

Ensures all employee ID badges are current.

Reconciles various monthly bills associated with benefits, disability, and health insurance

Orders department supplies

Maintains MetCom Organizational Charts

Performs other duties as assigned

Typical Qualifications

H.S Diploma or GED plus to or more year's job related experience.

Experience:

Or equivalent technical training, education, and/or experience

Licenses or Certificates:

Ability to obtain Notary Public License.

St. Mary's County Metropolitan Commission

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