Billing Coordinator

Aston Carter • Kansas City, KS • 18h ago

Job Title: Billing CoordinatorJob Description

Coordinate and manage billing processes for multiple ongoing projects, ensuring accuracy and timeliness. Monitor accounts receivable aging reports and follow up on outstanding invoices. Collaborate with project managers, sales teams, and clients to resolve billing discrepancies. Maintain detailed records of billing activities, payment statuses, and collection efforts. Assist in the preparation of financial reports and project cost summaries. Support month-end and year-end closing processes related to receivables and revenue recognition. Ensure compliance with company policies, customer contracts, and industry regulations. Provide administrative support for project documentation, change orders, and contract modifications.

Responsibilities

Coordinate and manage billing processes for multiple ongoing projects.

Ensure accuracy and timeliness in billing.

Monitor accounts receivable aging reports and follow up on outstanding invoices.

Collaborate with project managers, sales teams, and clients to resolve billing discrepancies.

Maintain detailed records of billing activities, payment statuses, and collection efforts.

Assist in the preparation of financial reports and project cost summaries.

Support month-end and year-end closing processes related to receivables and revenue recognition.

Ensure compliance with company policies, customer contracts, and industry regulations.

Provide administrative support for project documentation, change orders, and contract modifications.

Essential Skills

2+ years of accounts receivable/billing experience, preferably within construction, engineering, or manufacturing industry.

Proficiency in ERP systems such as SAP, Oracle, or Viewpoint.

Strong organizational skills and attention to detail.

Excellent communication and interpersonal skills.

Ability to manage multiple priorities in a fast-paced environment.

Additional Skills & Qualifications

Associate or Bachelor's degree in Accounting, Finance, Business Administration, or related field.

Great communication skills both internally and externally.

Experience in the construction, engineering, or AEC industries.

Work Environment

The billing team reports to Operations but works directly with Accounting. This is a fully in-office position, with most team members working flexible hours between 7 AM and 5 PM. The company takes great care of its employees, offering benefits such as tickets to Royals games and zoo passes. The work environment is fast-paced and requires a detail-oriented individual who can work independently.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,KS.

Application Deadline

This position is anticipated to close on Jul 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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