Administrative Assistant

Aston Carter • Sterling, VA • 6d ago

Job Title: Administrative Assistant

Job Description

The Export/Import Admin will be responsible for handling job assignments as determined by the Team Leader or above. This role may focus on one job function and/or one account, providing support to the Import Agent for import documentation and general business support functions. The Admin will prepare import shipments for assigned customers, including customs clearance, shipping, labeling, and distribution of cargo, as well as generating delivery orders and shipping labels as needed. Import documents must be prepared for distribution to the brokerage department and/or Customers' Broker. The Admin will coordinate pickup and delivery orders with trucking companies, airlines, steamship lines, and/or bonded facilities to obtain necessary information to process shipments efficiently.

Responsibilities

Handle job assignments as determined by Team Leader or above.

Provide support service to other Import Agent for import documentation.

Prepare import shipments for assigned customers, including customs clearance, shipping, labeling, and distribution of cargo.

Generate delivery orders and shipping labels as needed.

Prepare import documents for distribution to brokerage department and/or Customers' Broker.

Coordinate pickup and delivery orders with trucking companies, airlines, steamship lines and/or bonded facilities.

Perform filing and data entry tasks.

Issue freight bills and invoices to brokers and collect unpaid invoices within credit term.

Essential Skills

Administrative support experience.

Data entry skills.

Proficiency in Excel.

2 to 3 years of admin or supply chain experience.

Strong writing and documentation skills.

Additional Skills & Qualifications

High school diploma or equivalency certificate or relevant working experience.

Computer proficiency in MS Word, Excel, Lotus Notes, AS/400.

Knowledge of general and Export Computer application technology.

Understanding of international commerce, including sales and payment terms, methods, and customs regulations.

Strong interpersonal, verbal, and written communication skills.

Ability to accommodate a flexible work schedule, including weekends and holidays.

Good teamwork skills.

Work Environment

The work environment requires computer proficiency and involves coordinating with trucking companies, airlines, steamship lines, and bonded facilities. The position demands a flexible work schedule, including weekends and holidays as necessary, to ensure efficient processing of shipments. Teamwork and communication are highly valued in this dynamic setting.

Pay and Benefits

The pay range for this position is $19.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sterling,VA.

Application Deadline

This position is anticipated to close on Jul 12, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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