Account Specialist
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Account Specialist
Salary
$48,491.14 - $72,736.71 Annually
Location
(Kellogg) Saint Paul, MN
Job Type
Full Time
Remote Employment
Flexible/Hybrid
Job Number
2025-00423
Department
Countywide Operations
Division
H&W/DFS/OP/AR2
Opening Date
06/30/2025
Closing Date
7/14/2025 11:59 PM Central
Union
Union representation depends on position number hired into
FLSA Status
nonexempt
Description
Benefits
Questions
Basic Function
To audit and process bills and claims, post transactions, and balance and reconcile accounts in order to issue and receive payments and maintain appropriate accounting and bookkeeping records relating to county-wide or departmental accounting activities; to assist in assembling and analyzing data and budget information; to process personnel and payroll transactions; and to perform related duties as assigned.
There are currently multiple vacancies for Account Specialist, the eligibility list created by this vacancy may be used to hire other vacancies in the department.
The Health and Wellness Division of Fiscal Services is currently seeking a detail-oriented, organized, and motivated individual to join our Accounts Receivable unit. This position is responsible for performing a variety of accounting and clerical tasks, including processing and auditing bills and claims, posting transactions, balancing and reconciling accounts, and maintaining accurate financial records. This position requires strong analytical and organizational skills, proficiency in financial software and Microsoft Office applications, and the ability to manage multiple priorities. The successful candidate will be a collaborative team player with excellent communication skills, committed to maintaining financial accuracy and delivering high-quality service to both internal and external stakeholders.
The Social Services Department is currently seeking someone with experience in processing referrals, following up on clients on the waiting list, and triaging case assignments for the Adult and Children Stabilization Teams. Additional responsibilities include verifying insurance information for all crisis clients served at the Urgent Care Adult Mental Health office, located at 402 University Avenue East; managing the CAD$ program; assisting clients with applications for medical and financial assistance through the county; and performing other administrative duties at the front desk. This full-time position is scheduled Monday through Friday, from 8:30 a.m. to 5:00 p.m.
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Flexible Workplace
This position is identified under the designation of 'flex work eligible', meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county's flexible workplace policy. To view Ramsey County's Flexible Workplace policy, go to: Flexible Workplace policy. (https://public.powerdms.com/Ramsey/tree/documents/1657939) (Download PDF (https://get.adobe.com/reader/) )
Please Note: While this position is flex work eligible, the successful candidate will be required to work on-site full-time during their probationary period, not to exceed six (6) months.
To view or print a copy of the complete Ramsey County job description for this job, go to:Job Descriptions (https://www.governmentjobs.com/careers/ramsey/classspecs) . Once at this page, you can browse the alphabetical list of job descriptions.
Examples of Work Performed
Audit bills, claims and related documents by recalculating and reviewing them to ensure accuracy of transactions and conformance with relevant payment conditions.
Maintain general, control and subsidiary books of account by posting and monitoring transactions, distributing charges and calculating encumbrances.
Balance accounts by computing totals and comparing results to external controls in order to ensure accuracy of accounts and to identify discrepancies.
Reconcile account discrepancies by identifying errors, tracing errors to their sources, obtaining correct data and entering corrections.
Prepare payment documents such as accounts payable forms, purchase orders, requisitions, claims, and similar items to initiate payments.
Create accounts receivable documents for billable items by calculating rates, collecting and compiling data and preparing invoices.
Prepare periodic reports to document transactions and budget conditions.
Assemble information to assist in making cost projections and summarizing financial and statistical activity for use in budget preparation and other reports.
Research costs for planned purchases by contacting potential vendors and analyzing information in terms of best cost/benefit outcome.
Prepare documents as needed for personnel and payroll transactions affecting departmental staff; assist in the coordination of insurance benefits for department employees.
Maintain supplies of frequently used documents by monitoring their use and arranging for orders.
Operate a computer in a Microsoft Office environment or other related equipment, scanner, copier, calculator and telephone equipment in connection with account maintenance activities.
Compose correspondence such as emails, letters, reports and certifications in response to requests from the public and other county employees.
Provide requested account information as appropriate.
(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)
ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14.
Minimum Qualifications
Education: High school graduation or equivalent.
Experience: One year of accounting/bookkeeping experience.
Substitution: Equivalent combination of education and related experience.
Certifications/Licensure: None.
Exam/Screening Process Information
The examination process will consist of the following section with each section weighted as indicated:
Training and Experience Rating = 100%
The examination for Account Specialist will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions - do not mark "see resume" or "see work history" Do not cut and paste resume as a response. Please answer all of the supplemental questions clearly and completely, failure to do so may affect your ability to move forward in the hiring process.
Eligible List:
The names of all applicants who have submitted a completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as an Account Specialist. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Applicants will remain on the list for 30 days or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted.
Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the @type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
Equal Opportunity Employer: Ramsey County provides equal access to employment, programs and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, marital status, sexual orientation or gender identity, public assistance or national origin.
Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.
To print a paper application for this posting click Paper Application (https://www.ramseycounty.us/sites/default/files/Departments/Human%20Resources%20Dept/RAMSEY%20COUNTY%20EMPLOYMENT%20APPLICATION.pdf) . You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.
For further information regarding this posting, please contact Nirvana.Wallace (Nirvana.Wallace@co.ramsey.mn.us) @co.ramsey.mn.us
