Position Information
Classification TitleTemporary Hourly
Employment CategoryTemporary
Is this an Hourly position?Yes
Work Hours/Week0-40
Overtime Eligible?Yes
Position LocationFort Collins, CO 80523
Does this position qualify for hybrid or remote work?Yes
Description of Work Unit
The College of Liberal Arts is the largest college at Colorado State University ( CSU ) with over 5,000 undergraduate and graduate students in 17 departments and programs. In the College of Liberal Arts ( CLA ), we are driven by our passion to pursue knowledge, our intrinsic desire to create, and our dedication to engagement in our communities. We are committed to fostering the transformational power of the liberal arts to create a more humane, livable, and sustainable world.
Search Contact EmailWes.Scharf@colostate.edu
Position Summary
The purpose of this position is to provide technical accounting support to the College of Liberal Arts Dean's Office by creating, preparing, and maintaining records for related accounts and by advising and assisting staff and faculty on purchasing procedures which adhere to departmental, University, and State of Colorado regulations and guidelines. This position serves as the PCard, Kuali, travel, and financial contact person for CLA , including the Dean's Office and 17 departments and programs.
Position Minimum Qualifications
Two (2) years of relevant experience in Accounting OR A combination of related education and/or relevant experience in Accounting equal to two (2) years
Preferred Qualifications
2 years of previous Accounting experience
Posting Details
Working TitleAccounting Technician
Posting Number202500438T
DepartmentCollege of Liberal Arts (Dean's Office)
Salary Range$23 - $25 per hour
Employee Benefits
Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Close Date07/14/2025
Special Instructions to Applicants
Please submit a cover letter that addresses the minimum qualifications, a resume, and the names and contact information for three references. References will be checked for the finalist(s) for this position and not without prior notification.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The @type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO
Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Essential Job Duties
Job Duty CategoryAccounting Analysis and Reconciliation
Duty/Responsibility
Prepares monthly account analysis and reconciliations for accounts within the department. Creates and maintains an appropriate spreadsheet or database of office accounts, development, and technology fee accounts. Records and classifies revenue and expenses to correct accounts. Reconciles College records with KFS reports. Investigates and corrects discrepancies in documentation and expenditures by contacting Accounts Payable, Purchasing, or vendor, and independently resolves problems. Determines and initiates appropriate documentation to correct over-expenditures or expenditures charged to incorrect account number/object code. Works closely with department lead administrative staff to ensure appropriate controls and accountable reporting is in place regarding technology fee spending. Collaborates with IT manager to ensure technology purchases are within University and state guidelines for tech fee use. Administers Bimson, Morgan, and Ram Welcome/Street Fair accounts and expenses in accordance with the granted budget.
Completes the following Kuali functions: Disbursement Vouchers (DVs), Internal Orders(IOs), Requisition/Purchase Orders (POs), and TCP . On a monthly basis processes all professional development awards to CLA departments via budget adjustments and monitors the overall college professional development budgeted balance. Provides Kuali back-up for all CLA departments and programs. Interprets new Kuali procedures. Implements changes to documents in system (e.g., update travel documents with additional requested details). Collaborates with other departments and colleges regarding Kuali documents in the system to ensure proper results. Set up pre-trip travel (per CSU policy) and post-trip travel requests in Kauli (enter the line item expenses, collect and attach receipts, and submit documents for approval). This position will be the college resource for travel questions and issues once fully trained.
Regulates and reviews the Technology Charges as assigned and approved by the Technology Committee with the 17 departments and programs, as outlined by the Charges for Technology Reference Manual. Primary contact for departments concerning technology fee issues regarding balances in department accounts and clarifying expenses that are approved by the Technology Fee Committee.
This position collects receipts and performs approvals, as well as monitors PCard charges to ensure conformity to University PCard guidelines, runs monthly reports, attaches charges to reports, and distributes for required signatures. Working with Central Procurement, participates in FY end processes to ensure all POs are closed and any encumbrances are cleared. Runs and reviews for accuracy Management reports and Employee summary reports each month after Payroll Adjustment Reconciliation. Reviews for payment issues and reports problems to Financial Officer.
Use the Symphony accounting system to evaluate all account balances and expenses for CLAaccounts. Symphony back-up for all CLA departments and programs.
Percentage Of Time65
Job Duty CategoryPurchasing
Duty/Responsibility
Creates purchasing documents in Kuali or by PCARD and obtains standard documentation for ordering and receiving materials. Contacts ordering individual, accounts payable, and purchasing personnel, or vendor to resolve questions related to pricing, funding source, and proper use of funds for materials ordered. Advises and trains staff in processes and guidelines of purchasing withPCARD, DVs, POs, Work Order Authorization (WOAs) and IOs. Determines compliance with state regulations involving use of PCARD . Enforces internal control systems to assure safeguarding of University assets against unauthorized acquisitions, use or disposition in conformity to University policies. Prepares travel paperwork/reconciles expenses and reimbursements on the Travel system. Serves as an accounting resource for departmental staff for Travel system and other purchasing systems.
Daily monitoring for violations of all department PCard holders' purchases. Notify cardholders if a PCard purchase is a violation and advise how to rectify it. File violation forms according toCSU policy (i.e., isolate violation, complete form with necessary documentation, notify/counsel PCard holder, obtain necessary signatures from PCard holder and Financial Officer, and file with procurement). Inform PCard holders about correct use of PCards. Advise staff to check for best pricing before making purchases(sometimes making recommendations on vendors, based on previous experience). Help determine if purchases from a non-traditional CSU vendor are better.
If a PCard purchase was made in error, responsible for contacting the user to guide them in correcting the error as soon as possible.
Controls inventory and purchases office supplies and equipment (including toner and furniture) for CLA from approved vendors.
Percentage Of Time20
Job Duty CategoryAdministrative Support
Duty/Responsibility
Controls inventory of office supplies and equipment and orders supplies, as necessary. Performs and verifies annual equipment inventory from Property Management Office.
Back-up front desk with answering phones, greeting walk-ins, answering general questions, and accepting deliveries.
Percentage Of Time15
References
Minimum References Required3
Maximum References Required3
Documents Needed To Apply
Required Documents
Cover Letter
Resume
Optional Documents
