Reference #: REQ_0000066564
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Pennsylvania State University Office of Budget and Finance invites applications for the position of a Financial Specialist to support financial operations of the University.
This position is initially intended to provide support to the Office of Budget & Finance, Central Finance & Business, and Human Resources units.
The Financial Specialist supports the units and Financial Officer in providing oversight of budget and fiscal matters. Responsibilities include advising department(s)/unit(s) on budget management, financial controls, and policy and procedure; providing and/or coordinating training for employees working with unit budgets; establishing, documenting, and implementing processes, procedures, systems, and standards for the efficient operation of the office and across the business areas. The Financial Specialist is responsible for SAP Concur approvals, financial transaction approvals under $15K, andWorkDay approvals for assigned units.
Additional responsibilities include:
Reconciliation and management of ledger and clearing accounts for business areas; make adjustments as needed and resolve problems
Compile data for analysis and forecasting purposes; run reports as needed for business areas
Provide both formal and informal training across business areas
Review and approve human resource actions; assist with position management; oversee part-time payroll processing and management; assure deadlines are met and appropriate forms are used
Maintain controls for business areas; manage authorizations; assign roles as needed; approve routine journal entries and prepare complex correcting entries
Maintain documented records supporting financial forecasts used in the rate and budget area
Provide review and approval of financial documents, transactions, etc.
Assign budget sources for expenditures to ensure visibility of spend on special budgets
Analyze and verify funding sources to ensure appropriate spending and billing practices
Prepare forecasts and analysis of trends in general business conditions and other related areas
Responsible for performing assigned audit functions; assist with annual processes for business areas, including annual salary increase and initial operating budget preparation
Review and approve business expenses and ensure compliance with University policies
Prepare financial summaries and any other specialized reports for presentation
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
Penn State is embarking on a project to restructure the University's financial functions to move towards a centralized, service hub-based structure. This position is intended to initially support the unit(s) and functions listed in this posting, however it is expected to evolve over time relative to the overall restructuring. Questions about this project should be directed to the hiring manager during the interview process.
This position will be filled at the Intermediate Professional level.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelor's Degree
1+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITSThe salary range for this position, including all possible grades, is $51,000.00 - $74,000.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
