Position Information
Position Title Administrative Assistant II
Posting Category Full-Time Staff
Starting salary range $48,511-$63,065
Faculty Position (if applicable)
About Harford Community College
Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website (https://www.harford.edu/about/get-to-know-harford/index.php) .
Affirmative Action and Equal Employment Opportunity Statement
Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status.
Benefits
Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, & 15 days paid vacation. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!
Job Description
The Administrative Assistant II provides administrative support for the Dean of Arts and Humanities and division faculty.
Duties include, but are not limited to, preparing various documents; compiling data and conducting research for internal and external reports; assisting with the class scheduling process; copying and scanning documents; developing calendars and scheduling appointments and meetings; receiving and screening phone calls and visitors; maintaining internal and external online sites; monitoring budgets and expenditures; maintaining electronic and hard-copy files; preparing, typing, printing and distributing divisional manuals and other documents; coordination efforts with the team of division administrative support personnel; maintaining an inventory of office supplies; preparing, processing and maintaining records of purchases; and arranging special meetings and events.
This position is responsible for assisting with the administration of various campus-wide software systems and providing administrative support for institutional initiatives. Other duties include facilitating the preparation of letters; entering data into Banner or other ERP; maintaining various databases; assisting with building operations and monitoring; and performing other duties as assigned.
Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.
Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position
Required Education
Associate's degree
Required Experience
At least three (3) years of recent experience working in a role with direct progressive responsibility for providing primary and comprehensive administrative and office support to someone in a leadership level position.
Required Knowledge, Skills, & Abilities
High attention to detail
Strong communication and organizational skills, including proficiency in managing electronic files and maintaining Outlook calendars
Intermediate Microsoft Office skills including Word, Excel, and PowerPoint
Applicants selected for interview may be required to take keyboarding, proofreading, and Excel assessments in the College's Test Center.
Preferred Qualifications
Experience with the Banner student and financial functions
Experience with graphic software [Canva, Adobe Illustrator/Photoshop, or related software]
Demonstrated ability to learn new software
Experience with Office 365 Teams and SharePoint
Knowledge of administrative duties in a higher education setting
Hours per Week 40 - 100%
General Weekly Work Schedule
Monday to Friday, 8:30 a.m. to 4:30 p.m., with some flexibility.
Posting Detail Information
Posting Number 2025-050FSFA
Number of Vacancies 1
Open Date
Close Date 07/09/2025
Open Until Filled No
Supplemental Questions
Required fields are indicated with an asterisk (*).
*What is your highest level of education completed?
High school or GED
Associate's degree
Bachelor's degree
Master's degree
Doctorate
*Do you have at least three years of administrative support experience?
Yes
No
*How would you rate your experience using Microsoft Office 365?
No experience with MS Office 365
Beginner Level
Intermediate Level
Advanced Level
*Do you have experience in maintaining and managing Outlook calendars?
No experience
Yes, but limited experience
Yes, Intermediate/Expert-Level experience
*Will you require sponsorship to work in the United States from Harford Community College?
No, I will not require sponsorship from Harford Community College
Yes, I will require sponsorship from Harford Community College
*Are you currently a resident of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia, OR are you willing to relocate?
Yes
No
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Transcript
Optional Documents
401 Thomas Run Road
Bel Air, Maryland 21015
443-412-2310 | HumanResources@harford.edu
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