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Executive Assistant

GSI Service Group Inc. • Honolulu, HI • 1w ago

Position Overview

We are seeking a motivated and detail-oriented Executive Assistant Support professional to assist in

the areas of corporate development, entity formation, compliance, and general administrative

functions. This is an excellent opportunity for someone looking to grow their knowledge and skills in

corporate operations and compliance within a supportive, fast-paced, and team-driven environment.

The ideal candidate will be organized, proactive, eager to learn, and comfortable juggling multiple tasks.

This role provides hands-on exposure to corporate governance, legal documentation, and administrative

workflows, with the opportunity for professional development and career growth.

Primary Responsibilities

New Entity & Venture Support

Assist with compiling and submitting documentation for new entities and joint ventures (JVs),

including forms for Articles of Organization, IRS EINs, and business registration.

Support coordination with banking institutions and internal departments for new account setup

and compliance.

Help maintain digital files and checklists for entity and JV documentation.

Attend internal meetings and partner calls to take notes, track follow-ups, and support task

execution.

Conduct basic research on business names and competitors using online databases (e.g., DCCA,

state registries).

Help update and distribute entity listings and compliance records to stakeholders.

System for Award Management (SAM) Assistance

Assist with inputting and updating company data within the SAM.gov portal.

Track key SAM.gov deadlines and support document preparation for renewals.

Help monitor status of active and inactive entities and perform competitor research as assigned.

Provide administrative assistance with federal reporting tasks (e.g., BioPreferred, Service

Contracts).

Banking and Financial Documentation Support

Organize and maintain digital and physical banking records and binders.

Support preparation of bank account opening forms and user authorization documents.

Assist with internal recordkeeping related to ACH transfers and Positive Pay tracking.

Corporate Records and Compliance Administration

Help maintain and organize corporate binders, organizational charts, and official company

records.

Update contact and registration information for registered agents across multiple states.

Assist with preparing and distributing corporate structure documents and compliance

summaries.

General Executive and Administrative Support

Provide administrative support to the corporate development and compliance teams as needed.

Assist with document formatting, calendar scheduling, digital filing, and internal

communication.

Contribute to process improvement efforts and help build best practices for compliance

tracking.

Preferred Qualifications

1-3 years of experience in an administrative, executive support, or office coordination role

(corporate or legal environment preferred).

Willingness and ability to learn new systems, regulatory requirements, and business processes.

Strong organizational skills, attention to detail, and follow-through.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with shared drives

and file systems.

Ability to maintain confidentiality and handle sensitive corporate information with discretion.

Interest in growing within corporate development, compliance, or legal support roles.

Exposure to government contracting is a plus but not required.

Work Environment & Growth

This position offers direct exposure to legal, compliance, and corporate development operations within a dynamic and growing company. You'll work alongside experienced professionals and leadership, with opportunities to build technical skills and advance within the department over time.

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