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Administrative Assistant

Insight Global • Kent, WA • 14h ago

Job Description

Key Responsibilities: Main point of contact for the Facilities department

Provide strong customer service support

Manage inboxes (customer response for facility issues)

Process invoices (Ariba and SAP)

Issue calendar invites, coordinate conference rooms (set up and tear down), monitor attendance, order catering (if required), record notes and actions discussed at meetings (as required) and follow-up on actions

Submit maintenance requests through service tickets and communicate the ask

Submit Purchase Orders on behalf of PO Owner

Handle contract change requests: extensions, funds, change order SOW responsibilities

Handle hardware orders and asset tracking of devices for the department

Handle parking validations

Manage facility accounts (corporate credit cards and check requests for other utilities)

Order management

Address questions from staff

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf) .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

Must Haves:

Minimum of 2 years demonstrated successful work experience as an Administrative Assistant or relevant working experience

Experience with invoice processing

Knowledge and proficiency with Microsoft products including Outlook, Microsoft Office, Microsoft Teams

Strong planning and organizational skills with the ability to prioritize and problem solve plus change direction in response to ambiguous work situations

Highly motivated and flexible individual with ability to work under pressure and sometimes short deadlines

Effective verbal and written communication skills

High level of integrity, confidentiality, and discretion

Ability to build effective working relationships inside and outside the workgroup considering working styles and perspectives of diverse individuals and group Plusses:

SAP experience

Ariba experience null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.

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