Administrative Assistant

Aston Carter • Manassas, VA • 12h ago

Job Title: Administrative AssistantJob Description

We are seeking a dedicated Administrative Assistant to join our team. This role requires a high level of confidentiality and professionalism. The ideal candidate will be responsible for organizing mail, shipping out samples, managing parking passes, ordering office supplies, scheduling management, conference room scheduling, and catering lunch for the team. You must be able to communicate clearly and concisely in both written and oral form, work independently, and organize complex clerical tasks. Flexibility and adaptability in various situations are essential, as is the ability to meet strict timelines and perform multiple tasks efficiently.

Responsibilities

Maintain a high level of confidentiality and commitment to professionalism.

Organize mail and run to UPS to ship out samples.

Manage parking passes.

Order office supplies.

Schedule management tasks and conference room bookings.

Cater lunch for the team.

Communicate clearly and concisely in both written and oral form.

Work independently and organize complex clerical tasks.

Meet strict timelines and perform multiple tasks.

Demonstrate cost consciousness.

Proficiency in office technology & software (CMiC, Office 365, Microsoft Office, Bluebeam, etc.).

Track all field safety documents for job site team on multiple projects.

Scan and log all subcontractor-required documents for multiple projects (e.g., Daily Reports, Pre-Task Plan sheets).

Assist Field Staff with correct coding and submitting expense vouchers.

Assist with subcontractor bidding lists when available.

Perform various data entries as needed.

Communicate positively, effectively, and professionally with staff, vendors, subcontractors, and visitors.

Perform other duties as assigned.

Essential Skills

2 to 3 years of office admin/management experience.

Proficiency in ordering lunch and supplies.

Subcontracts support and data entry skills.

Strong organizational skills with attention to detail.

Excellent time management skills and ability to prioritize work.

Additional Skills & Qualifications

Strong proficiency in Google or Microsoft Office Suite.

Experience in coordinating meals for the team.

Comfortable wearing multiple hats in a fast-paced environment.

Work Environment

The position is based in Manassas, with working hours from Monday to Friday, either 8am to 5pm or 7am to 4pm. The work environment is an office trailer setting, providing a dynamic and collaborative atmosphere.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Manassas,VA.

Application Deadline

This position is anticipated to close on Jun 27, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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