Manager of Finance and Business Operations
Requisition Number: 65246
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 30-Jun-2025
Date Posted:
Job Summary
The Department of Art & Art History at CU Boulder is encouraging applications for The Manager of Finance and Operations position! This role reports directly to the Chair. In this capacity, the position will provide high level budgetary, financial, policy, and administrative support to the Chair. This position is primarily responsible for oversight and policy related to department operations, including, finance and human resources. This position engages in long-term strategic projects, planning in consultation with the Chair and Associate Chairs in addition to supervising business office staff.
This position will apply knowledge, and interpret principles, rules, regulations, policies, precedents, and other guidelines specific to the College of Arts and Sciences, the University of Colorado Boulder, and the State of Colorado in order to analyze needs, resolve problems, answer questions, and provide information. Advise on technical issues and ensure timely and effective delivery of department, college, university services to faculty, staff, and student employees. Further, the person in this position must possess excellent communication and organizational skills and have the ability to successfully manage multiple self-directed projects that may, at times, have competing priorities. Thus, the individual in this position must have a strong administrative background and excellent skills in business administration, fiscal and personnel management. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
The Department of Art and Art History affirms the power of art to transform individuals and society. We are committed to the practice, production, and critical and historical study of art within a liberal arts education that encourages experimentation and independence of thought. Our faculty offers a thorough curriculum that crosses disciplines and invites inquisitive, dedicated students with wide-ranging interests, encouraging creative investigation as an essential skill informed by the highest standards of critical thought. Our diverse faculty, students, and staff are committed to ongoing engagement with communities locally and globally.
What Your Key Responsibilities Will Be
Financial Management Fiscal Oversight:
Oversees the financial operations of the department, ensuring compliance with ethical standards of approved budgets, policies, procedures, rules and regulations.
Exert expenditure control and carry out ethical standards for expenditure of funds and make budgetary decisions in the Chair's absence.
Maintains and monitors the following accounts:
General fund accounts
Auxiliary accounts
Grant accounts
Sponsored Projects
Gift accounts
Review and forecast budgets for all accounts to include:
Ad hoc reports from PeopleSoft, Cognos, etc. when requested.
Income and expenses for research grants, area/program accounts
Gift fund SpeedTypes, purposes, and balances and donor contacts.
Status reports to Principal Investigators on all projects held by the individual investigator.
Status reports to program directors and area coordinators
Processing honoraria payments, scope of work and invoices.
Support CU Art Museum (CUAM) and its leadership in monthly reconciliations, planning, auditing, and strategy:
Audit and reconcile CUAM speed@types monthly
Meet regularly with CUAM director to consult on fiscal status and strategy
Monitor and forecast CUAM spending in alignment with leadership priorities
Correct accounting issues in CUAM speed@types and maintain fiscal best practices in accordance with Museum, division, college, and campus policies.
Budget:
Assist and advise the Chair of Art & Art History to plan and forecast funding for financial operations of the department.
Recommend actions to protect budgets, resolve deficits and provide for unexpected or unique expenses.
Work with faculty, staff, and other administrative offices as needed to plan and forecast income and expense for research grants, academic program budgets, and auxiliary operations such as conferences, handling implementation of new systems or ensure compliance with new policies.
Liaise with Advancement and Chair on state of accounts.
Decides when to open or close new or unused speed @types (ST), decides what ST is most appropriate for unusual and unexpected expenses, decides when to transfer budgets, revenues and expenses to best support the needs of the department.
Faculty and Personnel Management
Serve as the administrative manager responsible for but not limited to, organizing and implementing new faculty orientation, faculty recruitment, faculty promotion, reappointment, and tenure, and faculty merit.
Serve as the primary point of contact for new faculty with respect to university and departmental policies; general payroll questions; in-house travel and research grants; travel authorization and reimbursement; start-up funds; research accounts; faculty computer purchase program; and office space.
Schedules meetings and compiles information requested by the campus budget office or others.
Oversee and coordinate academic appointments, re-appointments, promotions, tenure, retention activities and grievance procedures for department faculty.
Compiles and organizes information for faculty and senior instructor reappointment, tenure and promotion.
Keeps current records of faculty eligibility for sabbatical, reappointment, tenure, post-tenure review.
Maintains and disseminates current and accurate versions of departmental faculty rules.
Maintains up-to-date list of committee assignments
Conducts faculty elections for reappointment/tenure promotion; hiring; administrative positions; committee positions; and departmental faculty rule changes.
Assures that all eligible faculty members are informed of balloting procedures and deadlines. Assures security and secrecy of balloting process as appropriate.
Monitors faculty progress on submitting Faculty Report of Professional Activities; reminds faculty to submit reports; provides reports and other databases and information as requested to the Merit Review Committee.
Serve as liaison for faculty to ensure they are provided the appropriate employment-related offices including the College, Faculty Affairs, Graduate School, HR Service Center and Employee Services
Engage in ongoing strategic development and maintenance of membership.
Community Council staff representative.
Liaise with related budget offices including the College Budget Office, Financial Service Center (FSC), Procurement Center, Office of Contract and Grants, Bursars, etc.
Support interactions related to grant management with foundations and organizations.
Administrative Support and Management:
Advise chair on departmental procedures and provide background information to departmental administrators and departmental committees that report to the chair.
Ensure operational needs are met by assessing strengths and development needs of staff
Conduct regular staff meeting. Mentor, coach, ensures professional development opportunities. Engage staff in collaborative problem solving.
Lead and delegate additional duties as needed to meet department needs.
Collaborate and coordinate with other administrative offices as needed to handle implementation of new systems or ensure compliance with new policies.
Schedule and renew departmental and individual professional memberships and subscriptions.
What You Should Know
This position will have mostly in-office schedule with possibility of one day remote per week on occasion.
What We Can Offer
The annual salary for this full-time position will be $77,000-$80,000.
Onboarding assistance may be offered within departmental guidelines.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be creative. Be impactful. Be Boulder.
What We Require
Bachelor's degree from an accredited college or university.
Equivalent combination of education and experience may substitute.
At least 3+ years of job related experience
Experience supervising staff and/or organizational or financial processes.
Experience working with budgets and finance.
What You Will Need
Excellent customer service.
Excellent written and oral communication skills.
Strong analytical, problem-solving and interpersonal problem-solving skills.
High degree of professionalism and ability to maintain confidentiality.
Ability to work effectively in a working environment with multiple interruptions.
Ability to establish and maintain positive and cooperative working relationships.
Ability to work independently and as a member of a team.
Organizational skills and ability to manage multiple complex priorities.
Proficiency using Microsoft Suite, Word and Excel.
Demonstrated ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.
Advanced Excel proficiency
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by 6/30/2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (https://www.colorado.edu/jobs/)
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Manager-of-Finance-and-Business-Operations/65246 (https://apptrkr.com/6302957)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
