Finance Coordinator
Requisition Number: 64993
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 15-Jun-2025
Date Posted:
Job Summary
The Center for Student Involvement with CU Boulder is currently accepting applications for a Finance Coordinator! This position supports student organization events and operations by handling a variety of financial tasks. This includes reviewing the sufficiency of documents provided, auditing the allowability of requested spending, and aligning spending request with the intended outcome of the funding as well as the mission of the student organization. This position will exercise discretion, analytical skills, problem solving, and planning to support staff and students with all procurement needs, from under $5 to over $100,000.
This position manages procurement card and travel card purchases and reporting, procurement processes, journal entry creation, cash deposits, financial account management and reconciliation between internal records and the university finance system. The Finance Coordinator ensures expenses are appropriate, allocable, and reasonable. Additionally, this position will provide training to student organization leaders on policies and procedures established by the Procurement Service Center (PSC), Campus Controller's Office (CCO), Budget and Fiscal Planning (BFP), CU Student Government, individual School and College Governments, and student fee funding boards. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The Division of Student Life consists of 30 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder.
The work in Student Life supports all factors of the student experience, no matter what department a staff member may work in. This includes where students live, eat, make friends, build professional skills and find help if they need it. Many departments provide involvement opportunities, educational resources and support services to help students find their community and build lifelong skills. Student Life also has shared services departments that support the work and staff of our student-facing areas, including areas like center for assessment, insight and research, business services, finance, employee experience, communication and marketing and technology solutions.
With over 900 staff members in the Division of Student Life, our diverse team is uniquely positioned to personalize the student experience and advocate for students, enhancing their success inside and outside the classroom.
The Center for Student Involvement (CSI) helps students build vibrant, engaging and safe communities on campus. This student-fee funded unit is a collaborative team providing multifaceted opportunities and resources for students to get involved on campus through programming, student organization support and student employment. CSI is responsible for the over 500 recognized student organizations on campus and assists students in creating new organizations that match their interests. Annually, CSI puts on over 200 campus events to help students connect, explore their interests and have fun. Students can also participate in various programs within CSI to develop leadership skills, gain professional experience, enhance cultural awareness and more.
What Your Key Responsibilities Will Be
Manage Student Organization Allocation Processes
Implement steps to ensure funding allocation process is completed timely, accurately, and aligned with all appropriate policies, CUSG and Funding Board regulations, and 2016 audit findings by:
Approving budget requests within BuffConnect weekly, or more frequently when possible.
Using internal Allocation Tracking spreadsheet to audit budgets for allowability per student fee funding regulations and individual funding board's bylaws, reviewing entries for possible violations.
Alerting Associate Director for Budget and Finance of and working with associated Funding Board to remedy any potential violations.
Ensuring allocated funds are in appropriate accounts and available for spending by ensuring they are entered into the journal.
Providing training for CSI staff and other divisional collaborators to promote better understanding and clarity around the allocations process.
Reviewing the process annually and work with finance team to improve allocation process efficiency and effectiveness.
Review all funding board regulation and bylaw updates at the beginning of each academic year to update internal tracking documents.
Procurement
Coordinate all phases of CU Marketplace procurements by including purchases from Marketplace catalogs, initiating POs and PVs, compiling and navigating payment paperwork for suppliers including Honorarium forms, Scope of Work forms, and both small and large dollar contracts and ensure appropriate documentation.
Work with vendors and the PSC to make purchases and guide new vendors through the PSC supplier registration process.
Identify, investigate, and help resolve issues/discrepancies associated with purchasing and invoice payments.
Procure goods and services up to $5,000 for a unit using a university-issued procurement card to ensure tax exempt status is applied or tax is refunded
Compile and maintain documentation as part of the procurement process to ensure the department is in compliance with records retention policies.
Expense Reimbursement
Connect with all involved parties regarding available procurement options to reduce risk to both students and the University regarding reimbursement delays, documentation inadequacies, taxation, and other related accounting issues.
Process expense reimbursements using appropriate mechanism dependent upon the citizenship and CU employment status of the purchaser, collecting and sending required international status documentation for review by International Tax Specialist when needed, or communicating steps needed to be added as a Concur delegate for the purchaser.
Review documentation to ensure it is complete and applicable to the specific reimbursement.
Confirm funding and allocation, ensuring appropriateness of the expense related to the approved budget, that purchases were made within the allowable timeframe and that the requestor has as we'll as correct speed@type for all reimbursements.
Ensure proper workflow and approval are in place to facilitate the processing of all reimbursements in a timely manner.
Investigate when issues arise with missing payments. Process Warrant Adjustments to re-issue payments or cancel them as needed.
Audit and manage travel and expense reimbursements to ensure that all applicable unit, university, state, and federal regulations have been followed.
Accounting and Finance Administration
Apply strong knowledge and understanding of fund accounting and policies and practices associated with campus financial operations to student organization financial activities.
Ensure fiscal operations in accordance with Federal, State, and university fiscal policies and procedures.
Reconcile monthly account statements using BuffConnect records and financial statements.
Apply appropriate communication methods to identify, research, and correct account errors, resolve problems, and reporting deficits and abnormalities to supervisor.
Close accounts for completed events and activities in accordance with various funding board spending schedules and return unspent funding to funding sources, per university regulations.
Coordinate the creation and approval of journal and cash transfers with campus departments and area accountant.
Ensure all appropriate documentation and relevant information is included or is attached to the journal entry for processing.
Serve as financial liaison for assigned student organization categories. Provide policy and procedure guidance to the student organizations.
Help with speed@type management, including requesting speed@types, renaming speed@types, and assigning speed@types to student organizations.
Collaborate on developing ways to improve the effectiveness of data collected from students on forms submitted through the BuffConnect system.
Assist in creating, reviewing, and maintaining finance policies and procedures.
Provide accounting and finance support to CSI administration and units as needed.
Cash Management
Process deposits and event receipts for student organization activities.
Create cash boxes for upcoming special events and student group fundraising activities, communicate with organizations to ensure boxes are returned timely, reconcile, and break down returned boxes, recording revenue and taxes as appropriate.
Where appropriate, process petty cash disbursements for student organization reimbursements, reviewing receipts for allowability per campus petty cash policy, sufficiency per PSC guidelines, and alignment with budget identified for the reimbursement.
Other
Provide basic guidance on understanding financial policies to unit staff as needed.
Stay apprised and current on relevant University and State of Colorado Policies and procedures.
Participate in unit events and professional development activities and serve on unit, Student Affairs division, or campus committees, as applicable.
What We Can Offer
The annual salary for this full-time position is $57,101.
Onboarding assistance is available within Student Affairs division guidelines.
Our outstanding benefits include:
Paid days off: 22 vacation days, 15 sick leave days and 11 holidays per year.
Access to medical, vision, dental and life insurance.
Tuition reimbursement.
A 10% employer contribution retirement plan.
EcoPass for free RTD rides.
Opportunity for career growth within the division of student life and the CU Boulder campus!
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be courageous. Be visionary. Be Boulder.
What We Require
Bachelor's degree or equivalent combination of education and experience may substitute.
1+ years of professional, job related experience.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by June 15, 2025, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (http://jobs.colorado.edu/)
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Finance-Coordinator/64993 (https://apptrkr.com/6276954)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
