Executive Assistant

Robert Half • Honolulu, HI • 9h ago

Description

The Executive Assistant will provide high-level administrative support to senior executives, ensuring efficient management of schedules, communication, and business operations. Due to the nature of the role, which involves frequent coordination with local vendors, on-site planning, and face-to-face meetings within the region, Hawaii residency is strongly preferred. In-person support and access to local resources are critical components of the job. Therefore, the role is best suited for candidates who currently reside in Hawaii. To apply, please call us at 808-531-0800.

Primary Responsibilities:

Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.

Act as the primary point of contact on behalf of the executives, handling correspondence, emails, and inquiries.

Support in preparing presentations, reports, and other documentation as needed.

Coordinate with Hawaii-based vendors, clients, and local partners to ensure timely execution of administrative and business activities.

Organize and plan events, both internal and client-facing, that require local knowledge and on-site management.

Maintain confidentiality of sensitive information and exercise discretion at all times.

Manage expense reports, billing, and other financial documentation.

Perform other administrative duties as required to support the success of the executives and the organization.

Requirements

Qualifications:

Proven experience as an Executive Assistant or in a similar role supporting senior-level executives.

Strong organizational and time-management skills with the ability to prioritize tasks effectively.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent written and verbal communication skills.

Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.

Familiarity with Hawaii's local businesses, culture, and geographic regions is highly preferred.

Ability to adapt quickly to changing priorities and maintain composure under pressure.

Bachelor's degree preferred but not required.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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