Admin Assistant- Animal Shelter

Washington County • Fayetteville, AR • 7h ago

This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4462223

WASHINGTON COUNTY

Job Description Administrative Assistant

Washington County Courthouse, 280 North College Avenue, Fayetteville, Arkansas 72701 ? phone: (479) 444 1728 ? fax: (479) 444 1731

?Website: https://www.washingtoncountyar.gov/

Date Revised:

ADMINISTRATIVE ASSISTANT

Job Code: 3

Exempt: No

Department: Animal Shelter

Safety Classification: Non-safety sensitive

Reports To: Officer Manager

Location: Washington County Animal Shelter

SUMMARY:

Works under the supervision of the Office Manager, performing many of the same duties plus

others as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

? Takes phone calls and assists visitors to shelter, providing requested information,

directing visitors to proper area, and routing phone calls to proper office.

? Takes adoption applications, screens them, makes necessary phone calls and refers them

to Director with recommendation.

? Prepares adoption packets, assist adopters, collects adoption fee, and presents adopted

animal.

? Assists Office Manager with adoption follow-ups.

? Works surrender desk, scheduling and accepting surrendered and stray animals and

sending them to proper holding area.

? Enters animal data into computer and assists in maintaining accurate and timely animal

records.

? Assists citizens reclaiming owned animals and collects appropriate fees.

? Takes and maintains both lost and found animal reports.

? Receives and distributes shelter supplies.

? Perform any other related duties as required or assigned.

WASHINGTON COUNTY

Job Description Administrative Assistant

Washington County Courthouse, 280 North College Avenue, Fayetteville, Arkansas 72701 ? phone: (479) 444 1728 ? fax: (479) 444 1731

?Website: https://www.washingtoncountyar.gov/

? Schedule and sign appropriate documentation needed by volunteers and community

service workers.

? Media relations, record KNWA Pet of the Week and 40/29 Pets on Set segments in the

absence of the Kennel Supervisors.

? Supervises work performed by part-time Administrative Assistants. Responsible for

accuracy and completion of daily tasks.

? All other duties as assigned.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty

mentioned satisfactorily. The requirements listed below are representative of the knowledge,

skill, and/or ability required.

EDUCATION and/or EXPERIENCE:

Mental alertness and adaptability to office and field area work routines. Equivalent to four years

high school, with particular emphasis during high school in office skills, shop skills, or others,

plus 12 to 18 months related experience and/or training. Or equivalent combination of education

and experience. Must have knowledge of Excel and Microsoft Word.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT

Maintains monetary transactions, balances cash drawer, and prepares nightly deposit records.

Responsible for upkeep and maintenance of office equipment such as desk top computer, lap

tops, copier and printer.

ANALYTICAL ABILITY / PROBLEM SOLVING

Moderately structured. Fairly broad activities using moderately structured procedures with only

generally guided supervision. Interpolation of learned things in somewhat varied situations.

SUPERVISORY RESPONSIBILITIES

Supervises 2 part-time non-supervisory employees. Carries out supervisory responsibilities in

accordance with the organizations policies and applicable laws. Responsibilities include

training employees; planning, overseeing daily operations, ensuring polices are followed,

assigning and directing work; appraising performance, addressing complaints and resolving

problems.

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