Deputy Circuit Clerk I

Washington County • Fayetteville, AR • 2d ago

This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4461495

WASHINGTON COUNTY

Job Description Deputy Circuit Clerk I

Washington County Courthouse, 280 North College Avenue, Fayetteville, Arkansas 72701 ? phone: (479) 444 1728 ? fax: (479) 444 1731

?Website: https://www.washingtoncountyar.gov/

Date Revised: September 2011

DEPUTY CIRCUIT

CLERK I

Job Code: 6

Exempt: No

Safety Classification: Non Safety

Department: Circuit Clerk

Reports To: Circuit Clerk, Chief Deputy Clerk, Data Supervisor

Location: Washington County Courthouse

SUMMARY:

Under the direction of the Circuit Clerk, the Deputy Circuit Clerk provides support service to the

Circuit Clerks office by providing assistance to attorneys and the general public. The incumbent

performs data entry for seven (7) different courts, filing, ledger entry and typing. The incumbent

provides assistance to the public in the filing of lawsuits for seven (7) different courts. Providing

service to the Court in the selection of the Jury is part of this job. Records of attendance and pay-

out reports must be kept. In addition, the incumbent prepares various reports, assists with

telephone calls, and provides back up in the Child Support area with data entry, when necessary.

Indexing, proofing and scanning of Real Estate documents are important duties of this incumbent.

All functions should be performed efficiently and in accurate, timely, and professional manner

as accurate data entry and records are of vital importance.

ESSENTIAL DUTIES AND RESPONSIBILITIES including the following: Other duties

may be assigned.

Perform data entry for seven (7) courts.

Provide assistance to the public in filing of lawsuits, answering questions, etc, either on

the telephone or in person.

Provide assistance to attorneys, to include filing new lawsuits, filing of re-opens, issue

summons, executions, writs of garnishment, subpoenas, notary bonds, file pleadings as

they are received and make certified copies.

Prepare Certification of Authentications for Out of State Courts.

File for all courts to include separating court work, numbering orders, docketing

pleadings and indexing by year and case number, preparing and typing summons and

writs of garnishment and returning requested certified copies by mail.

Open and set up new juvenile, criminal, civil and domestic relations files folders and

instruments, file-stamp mark each instrument and abstract the information for docket

WASHINGTON COUNTY

Job Description Deputy Circuit Clerk I

Washington County Courthouse, 280 North College Avenue, Fayetteville, Arkansas 72701 ? phone: (479) 444 1728 ? fax: (479) 444 1731

?Website: https://www.washingtoncountyar.gov/

sheets, assign petitions and orders, index new cases and pleadings and enter the data on

the record. Certifying all criminal records.

Provide assistance to attorneys, surveyors, and abstractors, complete information sheets,

make copies for customers and assist them in searches for old records. Assist surveyors

with plats and surveys, by making copies.

Keep pleadings in numerical and court order for the purpose of filing in correct court files.

Maintain accurate records and reports of Jurors for 1st through 7th Divisions Courts,

when necessary.

Call Jurors to report for duty. Call Jurors back to not report when case is settled before

trial date.

Attend Court, call attendance, help to seat the 12 person jury, swear in the Jury, swear

in the witnesses.

Prepare the list for the 1st through 7th Division Court Jurors each quarter and send to the

Sheriffs Office. Prepare worksheets for the judicial department on all cases filed and

terminated.

Prepare and mail out all juror payment/information for the 1st through 6th Division Court

and send to the Comptrollers office.

Receive, index, record, certify and mail out mortgages, deeds, financing

statements, releases, liens and surveys and other instrument that are recorded.

Fill out divorce coupons with the case number, plaintiff and defendants names that

are filing, date married, and when the divorce is final. Mail to the state for recording.

Proof read all computer entries ensuring accurate entry. Make corrections, as necessary.

Filing pleadings into case files for 6 divisions of case files. Insure that all juvenile

records are maintained in a confidential manne

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