Administrative Assistant

Robert Half • Belchertown, MA • 1d ago

Description

Our non-profit client is seeking a motivated and organized Temporary Administrative Assistant to join their team and provide vital support for their mission-driven operations. This is an excellent opportunity to contribute to meaningful initiatives while gaining valuable experience in a fast-paced, purpose-driven environment. The role is perfect for individuals with strong administrative skills and a desire to make a difference.

Responsibilities:

General Administrative Support: Perform a wide range of administrative tasks, such as data entry, word processing, and creating/editing documents (Source: SG25 US Administrative and Customer Support.docx).

Calendar Management: Coordinate and schedule meetings, appointments, and events for leadership and team members.

Document Management: Organize, maintain, and retrieve files, records, and other documents to ensure compliance with non-profit standards and accessibility.

Correspondence: Answer phones, respond to emails, and serve as a primary point of contact for internal and external inquiries.

Database Entry: Update and manage donor, volunteer, and stakeholder information in CRM systems or other organizational databases (Source: SG25 US Administrative and Customer Support.docx).

Expense Tracking: Assist with tracking budgets, expenses, and purchase orders to support financial accountability.

Event Coordination: Provide clerical support for virtual or in-person events, outreach campaigns, or fundraisers such as preparing materials, managing attendance, and coordinating logistics.

Team Assistance: Collaborate with other departments to streamline daily operations and contribute to the organization's overall effectiveness.

Skills and Qualifications:

Proven experience in an administrative assistant role, ideally in a non-profit or mission-focused organization.

Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and CRM or database systems like Salesforce (Source: SG25 US Administrative and Customer Support.docx).

Strong verbal and written communication skills to effectively engage with diverse stakeholders.

Exceptional organization and time-management skills, including the ability to prioritize tasks and meet tight deadlines.

Detail-oriented with a high degree of accuracy, especially in data entry and document preparation.

Friendly and professional demeanor with a customer-focused attitude.

Ability to work effectively both independently and as part of a team.

Requirements - Associate's degree in business, public administration, or equivalent work experience.

Proven experience in administrative roles with a demonstrated ability to multitask.

Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.

Strong communication skills, both verbal and written, with a focus on customer service.

Excellent organizational and time-management abilities.

Familiarity with data entry and email correspondence processes.

Ability to handle inbound and outbound calls professionally.

Experience in scheduling and appointment coordination. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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