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Administrative Assistant 1/Administrative Assistant Trainee -Communication,Journalism & Social Media

New York State Civil Service • Brockport, NY • 1d ago

NY HELP Yes

Agency SUNY Brockport

Title Administrative Assistant 1/Administrative Assistant Trainee -Communication,Journalism & Social Media

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $47695 to $47695 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Duties Description Essential Functions:Office management: Manages office flow for chairpersons, faculty and staff members in the departments. Facilitates and manages hiring, payroll, and schedules of student workers. Replies to inquiries about programs and procedures from students and others. Process mail and deliveries, answer department phones, update directories and classroom schedules, oversee operation of copiers and supplies. Manages SLATE reports and response letters.Purchasing: Prepare purchase requests for faculty and staff in the departments. Purchase storeroom supplies, equipment, and furniture. Proactively work to understand NYS contracted vendors and work with vendors to obtain proper quotes. Reconcile purchasing transactions in the SUNY Business Intelligence System each month. Forms and typing: Sends correspondence to new freshman, transfer students, and department members as appropriate. Types forms for faculty and staff appointments, keys, and signs. Processes and keeps records on travel, @types Travel Vouchers and processes them for reimbursement. Takes minutes at faculty meetings. Assist faculty with various forms such as travel reimbursement, FSA expenses, etc.Filing: Collects and files syllabi, textbook orders, personnel files, etc. Maintain and update spreadsheets for purchases, FSA paperwork, and purchase requisitions.Non-Essential Functions: Event support: Reserves spaces, orders food, assists with publicity, and handles attendance and registration as needed.

Minimum Qualifications Minimum Qualifications:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.ORTransfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test.)Email Ezgi Erdogan in the Office of Human Resources at eerdogan@brockport.eduwith any questions regarding the Traineeship.Preferred Qualifications:Excellent communication and interpersonal skills.Excellent organizational skills, ability to prioritize work.Interest in working independently with minimal supervision.Ability to use word processing and other Microsoft Office software.Ability to use or learn to use University online resources.Prior experience in an academic office is a plus.

Additional Comments https://www.schooljobs.com/careers/brockport/jobs/4971255/administrative-assistant-1-administrative-assistant-trainee-communication-journa?page@type=jobOpportunitiesJobs

Some positions may require additional credentials or a background check to verify your identity.

Name Ezgi Erdogan

Telephone 15853955135

Fax

Email Address eerdogan@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Notes on Applying https://www.schooljobs.com/careers/brockport/jobs/4971255/administrative-assistant-1-administrative-assistant-trainee-communication-journa?page@type=jobOpportunitiesJobs

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