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Administrative Assistant 1/Administrative Assistant Trainee- Public Health & Health Education

New York State Civil Service • Brockport, NY • 1d ago

NY HELP Yes

Agency SUNY Brockport

Title Administrative Assistant 1/Administrative Assistant Trainee- Public Health & Health Education

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $47695 to $47695 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Duties Description JOB FUNCTIONSAttending faculty meetings and recording minutesCompleting general office correspondenceCompleting paperwork for faculty appointments/extra service, travel reimbursement forms, equipment and supply purchases, service contracts and equipment repairsOrdering and maintaining inventory of stationery, envelopes, business cards and other office suppliesAssisting with student registration process, course schedulesAssisting with accreditation data collection, reviews, reports and visitsAssisting with departmental voting proceduresAssisting with scheduling and travel arrangements of guestsAssisting with event planning and schedulingMaintaining department budget records and tracking, reconciling VISA statementsMaintaining a filing system of general record keeping, departmental forms, course syllabi, data, etc.Maintaining property control inventoryAssisting with processing of internship affiliation agreements

Minimum Qualifications Minimum Qualifications:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.ORTransfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test.)Email Ezgi Erdogan in the Office of Human Resources ateerdogan@brockport.edu with any questions regarding the Traineeship.

Additional Comments .https://www.schooljobs.com/careers/brockport/jobs/4971271/administrative-assistant-1-administrative-assistant-trainee-public-health-heal?page@type=jobOpportunitiesJobs

Some positions may require additional credentials or a background check to verify your identity.

Name Ezgi Erdogan

Telephone 15853955135

Fax

Email Address eerdogan@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Notes on Applying https://www.schooljobs.com/careers/brockport/jobs/4971271/administrative-assistant-1-administrative-assistant-trainee-public-health-heal?page@type=jobOpportunitiesJobs

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