Posting Details
Position Information
Position Title Administrative Assistant III (Facilities Management Business Services)
Work Location Springfield Campus
Department Facilities Management (Business Services)
HR Home Department 060112 FACILITIES MANAGEMENT
Pay Grade 13
Proposed Salary $16.35-$17.25 Hourly
Sponsorship Information
Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.
Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.
Appointment Type Full Time Regular
Exempt/Non-Exempt Non-Exempt
General Function
The Administrative Assistant III assists the Director or other supervisor with the department's administrative activities and coordinates various administrative processes and projects. The Administrative Assistant III is the primary or lead departmental administrative support position in a department and has primary responsibility for a wide variety of complex and difficult processes. These higher level responsibilities are associated with work unique to the department and are well-established, ongoing, and unlikely to change due to changes in personnel at the department head or administrative support level. The higher level responsibilities may include managing multiple financial accounts with active and complex purchasing activities, performing financial monitoring and reporting necessitating monthly reconciliation of multiple accounts and maintaining running balances of sub-accounts established within the department which are relied on by the supervisor for making financial decisions, coordinating complex processes involving the participation of many individuals or multiple units, etc. The Administrative Assistant III may assign and/or monitor work of a second full-time administrative support person, student workers, or Graduate Assistants.
LI-CP1
Description of Primary Duties
This position has the flexibility of a 32 or 40 hour work week. This will be discussed and finalized at the time of hire.
The Administrative Assistant III assists the Director or other supervisor with the department's administrative activities and coordinates various administrative processes and projects. The Administrative Assistant III is generally the primary or lead administrative support position in a department. This position provides the full-range of administrative support activities for a department and generally has responsibility for several established and ongoing complex and/or difficult processes unique to the department in addition to general administrative support for the department. The Administrative Assistant III may assign and/or review the work of other full-time administrative support personnel, student workers, or Graduate Assistants.
Minimum Acceptable Qualifications
Education/Experience: A high school diploma or the equivalent and four years of administrative support or secretarial experience or an equivalent combination of education and experience is required. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.
Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required.
Other: Positions associated with this position classification may be located in facilities requiring the position to be designated "sensitive" as defined by University policy. Positions associated with this position classification may include job duties, responsibilities, or activities that are subject to export control regulations.
Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.
Additional Qualifications
Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50847.htm
Open Date 06/03/2025
Close Date (If Close Date is blank then the posting is considered open until filled)
Special Instructions to Applicants
First date of consideration is June 17, 2025, and review of applications will continue until the position is filled.
If you are meeting minimum qualifications fully or partially with education, please attach your unofficial transcripts in the applicant documents section of the application. Official transcripts required at time of hire, if applicable.
This position has the flexibility of a 32 or 40 hour work week. This will be discussed and finalized at the time of hire.
Equal Opportunity Statement
Non-Discrimination Statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Compliance@MissouriState.edu, 417-836-4252.
Background Check Statement
Employment will require a criminal background check at University expense.
Posting Detail
Posting Number 20250116FTS
Quicklink for Posting https://jobs.missouristate.edu/postings/81971
Supplemental Questions
Required fields are indicated with an asterisk (*).
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How did you hear about this vacancy?
Indeed
Linkedin
Missouri State University Website
Google
Employee Referral
Job Alerts
HigherEdJobs.com
Personal Contacts / Networking
Job Board (CareerBuilder.com, Monster, etc.)
Other
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Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.
(Open Ended Question)
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Do you have four years of administrative support or secretarial experience?
Yes
No
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Please specify your work week preference:
40 hour work week
32 hour work week
Either
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Unofficial Transcripts - 1
Letter of Recommendation-1 (Non-confidential)
Other Documents -1
Other Documents - 2
