Posting Details

Position Information

Position Title Academic Administrative Assistant II (Chemistry and Physics)

Work Location Springfield Campus

Department Chemistry and Biochemistry

HR Home Department 020714 CHEMISTRY AND BIOCHEMISTRY

Pay Grade 12

Proposed Salary $15.66/hourly

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type Full Time Regular

Exempt/Non-Exempt Non-Exempt

General Function

The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department's administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.

Description of Primary Duties

This position will be equally shared between the Department of Chemistry and Department of Physics, Astronomy, and Materials Science.

Admin Support (45%) - Records keeping (grad lists, alumni info, general filing, etc.); Record & publish meetings minutes (faculty meetings, advisory board); Departmental forms (exit interviews, personnel evaluations, surveys, etc.); Online database support (online hiring system, scholarship management, foundation accounts); Student support (back-up for other AA); Productivity tracking (faculty pubs & grants, including Digital Measures maintenance); Departmental directories; Back-up contact for department.

Events Planning (15%) - Awards Banquet (Apr); Advisory Board Meetings (Fall/Spring; Oct/Apr); Professional events (conferences, seminars).

Public Relations (35%) - Website maintenance/updates; Poster preparation/maintenance; Brochures (program guides, articulation agreements, general info, etc.); Recruiting support (set-up/break-down, assist departmental recruiting coordinator)

Newsletters; Media alerts (incl. updating CHM blog); Twitter, Facebook, Digital Screen, Custom Merchandise design/ordering.

Other (5%) - Support for faculty and staff as time permits.

Minimum Acceptable Qualifications

Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.

Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.

Additional Qualifications

Link to Job Description http://www.missouristate.edu/human/jobdescriptions/3225.htm

Open Date 01/23/2026

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

The first date of consideration is March 11th, 2026, and review of applications will continue until the position is filled.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Compliance@MissouriState.edu, 417-836-4252

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20250213FTS

Quicklink for Posting https://jobs.missouristate.edu/postings/83902

Supplemental Questions

Required fields are indicated with an asterisk (*).

How did you hear about this vacancy?

Indeed

Linkedin

Missouri State University Website

Google

Employee Referral

Job Alerts

HigherEdJobs.com

Personal Contacts / Networking

Job Board (CareerBuilder.com, Monster, etc.)

Other
Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)
Do you have a High School Diploma or Equivalent?

Yes

No
Are you a current full-time regular Missouri State University employee?

Yes, I am a current full-time faculty/staff University employee.

No, I am not currently employed by the University.

No, I am a current per course faculty member.

No, I am a current part-time staff University employee.

No, I am a current University graduate assistant or teaching assistant.

No, I am a current student University employee.

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcripts - 1

Letter of Recommendation-1 (Non-confidential)

Letter of Recommendation-2 (Non-confidential)

Other Documents -1

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