Posting Details

Position Information

Position Title Administrative Assistant III (Facilities Management Business Services)

Work Location Springfield Campus

Department Facilities Management (Business Services)

HR Home Department 060112 FACILITIES MANAGEMENT

Pay Grade 13

Proposed Salary $16.35-$17.25 Hourly

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type Full Time Regular

Exempt/Non-Exempt Non-Exempt

General Function

The Administrative Assistant III assists the Director or other supervisor with the department's administrative activities and coordinates various administrative processes and projects. The Administrative Assistant III is the primary or lead departmental administrative support position in a department and has primary responsibility for a wide variety of complex and difficult processes. These higher level responsibilities are associated with work unique to the department and are well-established, ongoing, and unlikely to change due to changes in personnel at the department head or administrative support level. The higher level responsibilities may include managing multiple financial accounts with active and complex purchasing activities, performing financial monitoring and reporting necessitating monthly reconciliation of multiple accounts and maintaining running balances of sub-accounts established within the department which are relied on by the supervisor for making financial decisions, coordinating complex processes involving the participation of many individuals or multiple units, etc. The Administrative Assistant III may assign and/or monitor work of a second full-time administrative support person, student workers, or Graduate Assistants.

LI-CP1

Description of Primary Duties

This position has the flexibility of a 32 or 40 hour work week. This will be discussed and finalized at the time of hire.

Minimum Acceptable Qualifications

Education/Experience: A high school diploma or the equivalent and four years of administrative support or secretarial experience or an equivalent combination of education and experience is required. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.

Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required.

Other: Positions associated with this position classification may be located in facilities requiring the position to be designated "sensitive" as defined by University policy. Positions associated with this position classification may include job duties, responsibilities, or activities that are subject to export control regulations.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.

Additional Qualifications

Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50847.htm

Open Date 06/03/2025

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

First date of consideration is June 17, 2025, and review of applications will continue until the position is filled.

If you are meeting minimum qualifications fully or partially with education, please attach your unofficial transcripts in the applicant documents section of the application. Official transcripts required at time of hire, if applicable.

This position has the flexibility of a 32 or 40 hour work week. This will be discussed and finalized at the time of hire.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Compliance@MissouriState.edu, 417-836-4252.

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20250116FTS

Quicklink for Posting https://jobs.missouristate.edu/postings/81971

Supplemental Questions

Required fields are indicated with an asterisk (*).

How did you hear about this vacancy?

Indeed

Linkedin

Missouri State University Website

Google

Employee Referral

Job Alerts

HigherEdJobs.com

Personal Contacts / Networking

Job Board (CareerBuilder.com, Monster, etc.)

Other
Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)
Do you have four years of administrative support or secretarial experience?

Yes

No
Please specify your work week preference:

40 hour work week

32 hour work week

Either

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcripts - 1

Letter of Recommendation-1 (Non-confidential)

Other Documents -1

Other Documents - 2

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