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Bingham County Secretary - Jail
Established: October 1, 2005 Revised: June 5, 2025
Page 1
BINGHAM COUNTY
Is Recruiting for the Position of
SECRETARY - JAIL
June 5th 2025
Salary: Starts at \$16.83 - Hiring Step DOQ/DOE
Fulltime: County Benefits Included
Including 13 Paid Holidays, 6 Weeks Paid Parental Leave, Health
Insurance, Public Employee Retirement System of Idaho (PERSI)
Closing date: June 30th 2025 at 4:00 PM
(Completed application must be received by Human Resources Office by
4:00 PM on June 30th 2025)
Pay Grade: N12 FLSA Designation: Non-Exempt
Purpose Of Class/Primary Function
The principal function of an employee in this class is to perform
secretarial and
administrative duties. The position serves as an Accounting Specialist
to process invoices
and payments for the Jail, maintain fund accounting, assist with the
Work Release
Program, and assist other staff in the Sheriffs Office as needed. The
work is performed
under the supervision of the Administrative Office Manager and the
Sheriff and his
Designee; some latitude is granted for the exercise of independent
judgment and
initiative, but the work is subject to stringent state and county legal
guidelines. The
principal duties of this class are performed in an office environment
and occasionally
within a secure portion of a jail environment. There is a potential for
personal danger
and/or health hazards while working face to face with disgruntled family
or friends of
inmates housed at our facility. There is exposure to convicted Sex
Offenders performing
their annual registration while doing fingerprints and palm prints.
Reasonable
accommodations will be considered for qualified individuals with
disabilities to perform
the essential functions of this role.
Essential Duties and Responsibilities (will vary by assignment)
Processes accounts receivable and accounts payable for the County Jail;
charges state,
federal and other county facilities housing when handling inmates for
those agencies;
Maintains logs, records, reports, and required documentation;
Maintains fund accounting for the Inmate Fund Bank Account and Jail
Account;
Maintains commissary computer program, including accepting and
distributing
monies, maintaining inventory and coordinating with an outside vendor;
Facilitates attorney visits and tracks the occupancy and availability of
the designated
attorney visit rooms.
Bingham County Secretary - Jail
Established: October 1, 2005 Revised: June 5, 2025
Page 2
Sets up and maintains computerized and hard-copy files; closes out and
archives case
files;
Uses various software applications and/or maintains a database of
information;
Enters data into County and Agency systems and applications;
Provides customer service by answering telephones, providing
information,
answering inquiries, and referring people to the appropriate individual
or division;
Uses various software applications and/or maintains a database of
information;
Enters data into County and Agency systems and applications;
Maintains strict confidentiality;
Performs all work duties and activities in accordance with County
policies,
procedures, and safety practices.
Fingerprints the public seeking background checks, pre-employment
background
checks, ATF inquiries, and Sex Offender annual registries.
Other Duties and Responsibilities
Assists as needed with Detention Deputy administrative duties in a
controlled jail
environment;
Processes new inmates into the facility, including fingerprinting,
photography,
processing documents, data entry, housing assignment, and other related
booking
duties;
Performs release duties, including checking court orders, records,and
related
paperwork to ensure proper disposition;
Assists other staff with assignments and duties as necessary;
Performs other related duties as required by a Supervisor, the Sheriff,
or his Designee.
Competency Requirements
Knowledge of:
Principles and procedures of financial record keeping and reporting;
&bul
