Job Description
The Position
The Lead Administrative Assistant (LAA) is responsible for providing comprehensive administrative, tactical and strategic coordination and office management for the Vice President, Innovation, Strategy and Integration within the Organon Research & Development (ORD) organization.
The LAA will provide intensive support to the Vice President and by extension, the Chief of Staff and the Innovation, Strategy and Integration (ISI) Leadership Team (LT), acting with minimal supervision, anticipating needs of VP, Chief of Staff and ISI LT while managing the day-to-day workflow and prioritizing various projects, which includes scheduling, contact management, preparing materials for meetings, and participating in a wide range of special projects. The LAA is responsible for exercising professional judgment in managing the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office.
Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments. Work priorities and activities are accomplished to a high standard with little supervision. Communication skills must be at a level to effectively interact with senior level Organon executives, ORD leaders and internal/external executives and key opinion leaders to maintain workflow. Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.
Responsibilities
Collaborate across a matrixed leadership support for the ORD administrative assistants, including building team cohesiveness and driving a culture of continuous learning and network expansion to continuously enhance the level of experience and skills across the ORD administrative assistants.
Manage multiple tasks and high-level projects while simultaneously managing day-to-day operations of the office.
Maintain the Vice President's schedule, including day-to-day and long-term management of meetings, projects, and priorities.
Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants.
Collaborate with stakeholders to plan and execute larger organizational conferences and meetings, whether remote or in person (e.g., staff meetings, town halls, regional meetings).
Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
Ensure Vice President is prepared for upcoming appointments by gathering agendas or materials necessary for each meeting.
Work with ISI Chief of Staff to collect and assemble information and slide preparation for presentations, projects and strategic planning.
Serve as the first point of contact for a wide variety of high-level relationships between Vice President and external contacts.
Facilitate, build and monitor relationships including tracking contacts in database and managing follow-up.
Handle phone, email and postal mail inquiries and respond appropriately.
Draft and edit correspondence and PowerPoint presentations.
Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
Required Education, Experience and Skills
Bachelor's degree or relevant experience in the administrative field.
Five to eight years' experience in as an executive assistant providing high-level support to management.
Skilled in all aspects of planning and project management, able to take an idea from concept to completion.
A self-starter, who can proactively manage priorities and independently resolve workstream priorities and planning.
Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting.
Ability to adjust to constant/changing situations, to manage relationships with others and to maintain professional equipoise are all essential.
Utilizes analytical skills and a demonstrate broad understanding of the business to effectively interpret and anticipate needs.
Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction.
Work effectively without constant and direct supervision or guidance.
Attention to detail; high level of confidentiality; leadership skills; the ability to exercise initiative, and flexibility.
Demonstrates flexibility and positive demeanor in the face of day-to-day challenges.
Produces well thought-out, professional correspondence and communication tools (e.g., PowerPoint).
Interacts promptly and professionally with stakeholders and associates at all times.
Superb communication skills (oral and written) with a confident, concise, clear and compelling style.
Excellent relationship builder; discretion, and diplomacy with all internal and external stakeholders with demonstrated ability to maintain confidential/sensitive information.
Can produce well thought-out, professional correspondence free of grammatical and spelling errors.
Resourceful, strategic problem-solving ability with a fun, positive "can do" attitude and fun sense of humor.
Proficient in all MS Office applications including, Word, Excel, PowerPoint.
Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills.
Secondary Language(s) Job Description
Who We Are:
Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women's Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.
US and PR Residents Only
For more information about personal rights under Equal Employment Opportunity, visit:
EEOC Poster
EEOC GINA Supplement
OFCCP EEO Supplement
OFCCP Pay Transparency Rule
Organon is an Equal Opportunity Employer. We are committed to fostering a culture of inclusion, innovation, and belonging for all employees and job applicants. We ensure all employment practices are conducted without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, veteran status, or any other characteristic protected by state or federal law.
Search Firm Representatives Please Read Carefully
Organon LLC., does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Applicable to United States Positions Only: Under various U.S. state laws, Organon is required to provide a reasonable estimate of the salary range for this job. Final salary determinations take a number of factors into account including, but not limited to, primary work location, relevant skills, education level, and/or prior work experience. The applicable salary range for this position in the U.S. is stated below. Benefits offered in the U.S. include a retirement savings plan, paid vacation and holiday time, paid caregiver/parental and medical leave, and health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans.
Annualized Salary Range (US)
$76,900.00 - $130,900.00
Annualized Salary Range (Global)
Annualized Salary Range (Canada)
Please Note: Pay ranges are specific to local market and therefore vary from country to country.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites.
Flexible Work Arrangements:
Shift:
Valid Driving License:
Hazardous Material(s):
Number of Openings:
1
Requisition ID: R534237
