HR Administrative Assistant

Argonne National Laboratory • Lemont, IL • 19h ago

Argonne is seeking a Human Resources (HR) Administrative Assistant to support the Advanced Energy Technologies (AET) and Nuclear Technologies and National Security (NTNS) directorates.

The HR Administrative Assistant, under minimal supervision and with a considerable degree of initiative, will provide administrative support while performing a wide range of administrative activities and tasks. This individual will ensure the HR administrative activities and tasks are performed in a timely manner and are often of a confidential or sensitive nature. The selected individual will handle complex assignments using independent judgment facilitating effective and efficient flow and processing of information and work associated with day-to-day operations as assigned.

Responsibilities include, but are not limited to:

Researching, compiling, and tracking, and analyzing data and information from multiple sources, preparing correspondence and reports.

Support division HR Representative, HR Generalist or HR Manager with various HR activities including, but not limited to, track and process all contingent work appointments, appointment extensions, terminations, move worker or supervisory changes, workday requisition clean up, and all student paperwork.

This individual will coordinate and send out new hire emails, maintain onboarding spreadsheet and termination process for the directorate including requesting gate passes, and organization charts.

This position requires an on-site/hybrid presence at the Argonne campus in Lemont, Illinois.

Position Requirements

Minimum Education/Experience Level: High School and 8+ years' experience, or equivalent.

Knowledge of administrative support and office practices.

Strong verbal and written communication skills and ability to communicate with all levels of staff.

Ability to interact diplomatically and tactfully with a high level of discretion at all levels both within and outside the laboratory.

Ability to think quickly when managing difficult situations.

Strong organizational and time management skills; including the ability to prioritize, organize and handle multiple-concurrent requests, needs and deadlines simultaneously in a fast-paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.

Knowledge, skills, and experience using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.

Demonstrated experience in arranging and coordinating meetings.

Skill in the preparation of required HR documents, including typing, editing, filtering, tracking and, if applicable, converting documents to PDF.

Ability to model Argonne's Core Values of Impact, Respect, Safety, Integrity, and Teamwork.

Preferred Knowledge, Skills, and Experience

Knowledge of Laboratory and Division policies, practices, and procedures is desirable.

Knowledge of Laboratory systems and have the ability to become fully proficient with Argonne business processing tools such as Workday, FAVOR, and XINK for business forms is desirable.

Job Family

Support Administrative (SA)

Job Profile

Human Resources Support 3

Worker Type

Regular

Time Type

Full time

The expected hiring range for this position is $25.78 - $38.56.

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.

Click here (https://www.anl.gov/hr/healthcare-insurance) to view Argonne employee benefits!

As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.

All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

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