Administrative Assistant - 744000062450906-8743

Eurofins Environment Testing North Central, LLC • Tinley Park, IL • 1d ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12772688

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.

Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

The Administrative Assistant facilitates the operation of the administrative staff by performing a variety of clerical duties including answering the telephone, mail distribution, operating and maintaining all office equipment and producing reports. Performs clerical duties for the Laboratory Director and all laboratory employees as needed to support operational processes.

Essential Duties and Responsibilities:

Operates a multi-line telephone system. Screens and routes incoming

telephone calls to the appropriate department or employee to ensure clients and vendors are responded to in an expedient and professional manner.

Greets clients, vendors and visitors to the laboratory at the front

desk and follows appropriate sign-in procedures to maintain a professional business environment.

Operates standard office equipment such as computers, faxes,

scanners, multi-line telephone systems and copiers to ensure that communications are handled efficiently and professionally.

Schedules vendors for service of office equipment.

Inventories and orders office supplies so that appropriate supply

levels are on hand to perform necessary job duties.

Produces a variety of reports and correspondence for laboratory

management for use in production planning and reporting purposes.

Distributes mail, faxes and various business correspondence to the

appropriate department or employee so that it may be processed in a timely manner daily.

Accounts Payable - codes invoices and obtains purchase order numbers

for weekly processing.

Maintains petty cash and distributes funds as needed for the

purchase of items for the laboratory.

Coordinates travel arrangements for laboratory management as needed

for business meetings.

Schedules appointments and meetings for laboratory management so

they may be apprised of their upcoming schedule.

Schedules and coordinates special occasions and events for the lab

Audits expense reports for laboratory management to ensure reports

contain accurate information.

Monitors and tracks completion of employee trainings and

compliances.

Supervises temporary employees when needed to ensure work is

completed properly.

Files reports and client information so that information can be

retrieved when needed.

Supports project management.

Purchasing.

Assist and support in organization of laboratory move.

Basic Minimum Qualifications:

High school diploma or GED. BS or BA degree is preferred, but not

required.

2 Years Previous experience with A/R or Customer Service Experience.

Authorization to work in the United States indefinitely without

restriction or sponsorship

Professional working proficiency in English is a requirement,

including the ability to read, write and speak in English

The Ideal candidate would possess:

Very proficient with computers and Microsoft Office programs,especially Excel

Business accounting background and department coding experience

helpful

Use of basic office equipment

Basic mathematical skills

Basic office skills

Good written and verbal communication skills

Ability to interact professionally with the public

Ability to prioritize workload and manager interruptions

Work independently with minimal supervision

Must be able to pass a background check and drug screen

Position is full-time day shift Monday - Friday, 8 AM - 4:30 PM

Compensation rate: Starting Rate is \$18/hr based on experience

Eurofins Environment Testing (USA) provides a compensation range for informational purposes, the actual base salary may vary based upon, but not limited to, relevant experience and skill set, base salary of internal peers, business sector, and geographic location.

To learn more about Eurofins, please explore our website www.eurofinsus.com**.

We support your development!** Do you feel you don\'t match 100% of the requirements? Don\'t hesitate to apply anyway! Eurofins companies are committed to supporting y

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