Visa/Research Faculty Operations Professional
Requisition Number: 64970
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 16-Jun-2025
Date Posted:
Job Summary
The Department of Physics invites applications for a Visa and Research Faculty Operations Professional! This role supports HR operations with a focus on international scholar services and research faculty employment processes.
This position will report to the Physics Faculty Liaison and HR Manager, Department HR Manager." Under the direction of the Department HR Manager, the incumbent is responsible for the employee life cycle for all Physics faculty, staff, and student employees: recruitment, hiring, onboarding, and offboarding, while ensuring compliance with Department, University, State, and Federal policies and procedures. Additionally, the role will provide support with payroll operations, HR data analytics, and presentation development, as well as performing special duties and projects as assigned. This position plays a vital role in facilitating smooth and consistent employment experience for international employees and research personnel.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The Department of Physics is renowned internationally for outstanding teaching, research, and service. Home to award-winning research labs, educators and Nobel Laureates, the CU Department of Physics is at the forefront of the physics field, with an accomplished faculty devoted to undergraduate and graduate research and education.
We are a large department with 75+ faculty, 200+ research faculty, 25+ staff, 300+ graduate students and 450+ undergraduate students.
What Your Key Responsibilities Will Be
International Scholar & Immigration Coordination:
With minimum supervision from the Department HR Manager::
Liaise and Partner with ISSS and Key Campus Partners and Stakeholders to coordinate with all Department of Physics International Scholars, Faculty, Research Faculty, Staff, and Students on all immigration matters.
Be the primary department liaison to International Student & Scholar Services (ISSS) and serve as a resource for international faculty, staff, students and researchers.
Coordinate employment-based visa processes (e.g., H-1B, J-1, OPT/STEM OPT).
Track visa expiration and renewal timelines, initiate paperwork well in advance, and ensure compliance with college, department, campus, state and federal regulations.
Work independently with partners to collect, review, and submit required documentation to ISSS accurately and on time.
Maintain secure records for all international appointments, ensuring data confidentiality and accuracy.
Faculty, Staff and Student Employee Lifecycle:
The incumbent will work at the direction of the Department HR Manager. Incumbent is expected to work independently, with minimal review of work product on the following duties:
Serve as the primary contact for Principal Investigator's (PIs)/Faculty, employee candidates, and new and existing research faculty throughout their employment lifecycle.
Coordinate the hiring process for staff, research faculty, and student employees, including job postings, tracking within Avature and other CU systems, offer letters and addendums, and other HR processes.
Process personnel actions for research faculty employees for approval by Faculty/PIs, Department HR Manager, and campus Research Faculty HR, making sure records are up to date and accurate.
Facilitate the completion and submission of research faculty, POIs, and research affiliate hires, and collaborate with the HR Service Center and campus Research Faculty to ensure personnel actions are current and accurately reflected in campus HR systems.
Provide administrative assistance with the annual performance and merit evaluation process for Research Faculty
Assist in the creation of department onboarding programs for new employees.
Support onboarding plans for new hires and provide training on HR systems and timekeeping procedures as needed.
Maintain research faculty personnel files and update internal email lists and data systems.
Payroll Support:
Work with employees and supervisors to ensure submission of leaves and timesheets in CU's time reporting system is accurate and problems are addressed.
Review payroll suspense account and work directly with the Research Operations Manager to monitor outstanding salaries in suspense.
Review monthly payroll register for accuracy and completeness.
Process Payroll Expense Transfers as needed.
Process additional pay forms and other forms as necessary.
Revise/implement Department payroll procedures as new requirements are mandated by the University and/or College of Arts & Sciences.
Other/Special Projects:
Perform duties and special projects as assigned.
Maintain and update Department organizational charts.
Provide occasional backup support for undergraduate and graduate student employment processes.
What You Should Know
This position will be working in a hybrid work modality with an anticipated work schedule of Monday - Friday, 8:30am - 5:00pm.
What We Can Offer
The salary range for this position is $54,100 - $60,000 annually.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be impactful. Be innovative. Be Boulder.
What We Require
Bachelor's degree or equivalent combination of education and experience may be substituted on a year for year basis.
1 year of experience in human resources, business administration, operations, higher education, or related administrative work.
What You Will Need
Work harmoniously in a team-oriented environment to support Department initiatives.
Excellent customer service skills.
Proven ability to effectively communicate verbally and in writing, informally and formally, to accommodate a variety of audiences.
Excellent analytical and creative thinking and problem-solving skills.
Excellent organizational and time management skills.
Ability to multi-task, prioritize complex tasks, and adapt to shifting priorities.
Ability to handle highly sensitive and confidential information with appropriate discretion.
Ability to work independently and effectively initiate and complete tasks and projects.
Ability to complete complex assignments and independently resolve complex problems.
Able to work with minimal supervision and review of work.
Demonstrated ability to work effectively in a team and within other collaborative work situations.
Ability to maintain confidentiality and adhere to the highest degree of professional standards.
Demonstrated ability to learn and master new skills.
Ability to learn and navigate CU systems.
Strong attention to detail and accuracy.
Proficient computer knowledge and skills with Adobe Acrobat, Google Drive, OneDrive, and MS Office applications, particularly with Outlook, Word, Excel, and PowerPoint.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by June 16th, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Visa-Research-Faculty-Operations-Professional/64970 (https://apptrkr.com/6275091)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
