Administrative Assistant III

Aston Carter • Cupertino, CA • 2d ago

Job Description

This position involves providing administrative support to a senior leader within the people organization. The successful candidate will have a collaborative and customer-focused approach, be exceptionally well-organized, and able to effectively multi-task, prioritize, take initiative, and bring breadth of knowledge in the retail and people business to add value in project development.

Responsibilities

Manage daily calendars, showing flexibility and problem-solving abilities to adjust or prioritize schedules due to last minute changes or preparation needs.

Schedule large meetings internally and with cross-functional partners.

Arrange and coordinate travel, accommodations, and trip logistics, including assistance with travel documents.

Process expense reports in a timely fashion and manage travel requests.

Manage conference rooms and maintain common areas.

Act as the main point of contact for all building-related matters, working closely with the Facilities Manager.

Develop an understanding of the organization's operations, culture, policies, and procedures.

Handle and maintain highly confidential and sensitive information.

Essential Skills

Administrative support

Data entry

Customer service

Administrative assistance

Clerical tasks

Expense report processing

Calendar management

Additional Skills & Qualifications

Education: BA/BS or equivalent experience preferred.

5-7 years of experience supporting senior -level management.

Highly motivated and enjoys fast-paced environments with the ability to switch gears quickly.

Excellent verbal and written communication skills involving high-level communications with internal and external contacts.

Ability to prioritize workload proactively and expeditiously.

Detail-oriented and highly organized with excellent follow-through.

Strong business acumen and understanding of how organizations work.

Ability to interact with senior -level leaders with tact, diplomacy, and discretion.

Proven creative problem-solving history, ability to work collaboratively and under pressure.

Demonstrated ability to take initiative, anticipate needs, and exercise independent/sound judgment.

Fluency in Pages, Numbers, Keynote, Mac platforms, Microsoft Office, and Microsoft Excel.

Positive attitude, team player, and a great sense of humor.

Work Environment

This is a hybrid work environment with three days onsite. The role requires flexibility and adaptability to manage tasks both remotely and in the office.

Pay and Benefits

The pay range for this position is $30.66 - $30.66/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Cupertino,CA.

Application Deadline

This position is anticipated to close on Jun 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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