Administrative Assistant

Robert Half • Elmhurst, IL • 1d ago

Description

On Behalf of our client we are looking for a detail-oriented Administrative Assistant to join their team near Elmhurst, Illinois. In this role, you will play a key part in supporting our operations by managing insurance related tasks, maintaining databases, and ensuring compliance with company policies and industry regulations. This position requires excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment.

Compensation: Hourly Pay Range: $30.77 - $32.31

37.5 hour work week

Hybrid role - 3 days onsite 2 days wfh

Monday-Friday

Benefits: Medical, dental, vision, PTO, paid holidays, 401k

Responsibilities:

Coordinate and process insurance certificate requests, acting as the primary point of contact with brokers, tenants, mortgage servicers, and other stakeholders.

Analyze contracts and insurance requirements, collaborating with team members to ensure compliance and accuracy.

Monitor and track third-party insurance renewals, updating records in the department database promptly and accurately.

Manage and maintain the department database, ensuring all changes to mortgage clauses, pay-offs, and renewals are documented.

Oversee vehicle insurance renewals, including adding or canceling coverage, updating driver information, and notifying brokers of changes.

Review and verify certificate holder lists provided by brokers before policy renewals to ensure accuracy.

Provide updated insurance certificates to lenders or servicers as requested, consulting with brokers as needed.

Maintain an up-to-date policy spreadsheet and assist with calendar management for supervisors when required.

Support the team with additional administrative tasks and special projects as assigned.

Requirements - Minimum of 3 years of administrative experience, preferably in the real estate or insurance industry.

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Strong knowledge of insurance terminology, policies, and procedures, including property and casualty insurance.

Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.

Exceptional communication skills, both written and verbal, with a focus on customer service.

Experience with data entry, email correspondence, and scheduling appointments.

Familiarity with tracking and verifying insurance coverage and benefits.

Ability to maintain confidentiality and adhere to high standards of integrity. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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