Office Assistant College of Computing Undergraduate Studies
Allendale, MI
Full Time
R102940
This position provides administrative and confidential clerical support for the College of Computing (CoC) Dean's Office, primarily supporting undergraduate education and outreach, which includes planning, coordinating, implementation of projects, events, and services that substantially contribute to the College's objectives.
Job Classification & Benefits:
C4 Level. Minimum starting wage of $22.04 per hour
https://www.gvsu.edu/hro/benefits/professional-support-staff-benefits-457.htm including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.
Essential Functions:
Provide support for the Dean and Associate Deans, primarily the Associate Dean for Undergraduate Education and Outreach, including scheduling and managing of calendars, correspondence, and coordination and implementation of special projects.
Perform administrative work of a confidential nature for the Dean and Associate Deans, primarily the Associate Dean for Undergraduate Education and Outreach.
Responsible for the coordination/completion and the quality of the clerical work for the undergraduate office which includes answering telephones, providing information, opening and routing incoming mail, and preparing outgoing mail, including bulk mailings; typing memos and other correspondence; maintaining office filing system mainly related to undergraduate studies and outreach.
Serve as the front line of contact for current, prospective, and past undergraduate degree students seeking information regarding the program, awards, teaching assistantships, and information on undergraduate policies and procedures.
Coordinate and support special projects and programs conducted by the Office.
Develop, prepare, and/or compose responses to memos and correspondence requiring research, judgment, and discretion; routinely writes; edits and submits materials for internal/external communications.
Manage some of the college finances related to undergraduate studies (e.g. student travel support, etc.) by monitoring, reconciling, tracking expenditures, the creation of requisitions, Banner, OnBase, maintaining excel database of budget requests. In addition, help track approved expenditures related to undergraduate studies and outreach as we approach fiscal year-end.
Act with a high degree of independence as liaison with inside and outside contacts in preparing programs, updates and other support functions related to office.
Assist Associate Deans, Unit Heads, Faculty, and staff with administrative problems or concerns.
Perform and coordinate scheduling tasks and support services associated with preparing and making arrangements for major meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts.
Act as a liaison for the College to other university offices.
Manage and act as a liaison in borrow/lend materials for the College.
Manage the coordination of all college annual course schedules and course changes. Assist Associate Deans in reviewing and researching course changes or implementation of new undergraduate courses. Act as liaison between the Dean's office and departments/programs staff and faculty. Act as liaison with the Registrar's office.
Coordinate with communication and marketing to advertise news about undergraduate studies and outreach including social media accounts and periodical newsletters.
Manage and monitor college student undergraduate course evaluations, tracking, and statistical data analysis and act as a liaison for the College.
Manage CoC committee representation requests. This will include initiating meetings, logistics, communication,
