Administrative Assistant - Charter Schools Office and Thompson Scholars

Grand Valley State University • Allendale, MI • 3w ago

Grand Rapids, MI (Pew Campus)

Full Time

R102921

This position provides administrative support to the division leadership team, which includes work of charter schools, Thompson and Charter Scholars, data, accountability, communications and K-12 research and innovation.

Job Classification & Benefits:

C5 Level. Minimum starting wage of $24.19 per hour

Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire. Essential Functions:

Administration

Manage and execute projects/programs to ensure successful, timely completion, including planning, coordinating, data analysis, reporting, and recommendations. Ensure quality control for tasks, adhering to procedures and meeting accuracy, completeness, and professional standards. Prepare and analyze standard reports, using Microsoft Word and Excel (or other software to compile data). Schedule appointments and manage calendars for leadership as requested, ensuring regular communication and proactive provision of necessary support. Act as a liaison, preparing meeting materials, minutes, programs, updates, and managing relationships with internal/external stakeholders. Organize office files, maintain records management, and recommend updates and process improvements for office policies and procedures.

Budget and Finance

Perform bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures, and preparing budget statements regarding the status of accounts. Process all travel and expense requests and facilitate all external contracts and adjunct assignments.

Human Resources Duties

Serve as liaison to Human Resources, including facilitating the hiring process, maintaining office personnel files, and ensuring confidentiality. Developing and maintaining documents and procedures to process adjunct and vendor contracts.

Other Duties

Other duties as assigned.

Required Qualifications:

High school graduate or equivalent. Minimum of five years of relevant work experience. Demonstrated administrative and organizational skills. Experience with various computer software applications such as Microsoft Office and/or equivalent. Data entry experience. Typing and spelling competency with grammar and proofreading skills. Possess strong verbal and written communication skills. Demonstrated experience to successfully provide quality customer service. Demonstrated experience to successfully work independently organize own work and coordinate work activities of others. Demonstrated experience to successfully coordinate large projects. Demonstrated experience to successfully handle multiple demands efficiently. Demonstrated experience in a supervisory role or equivalent. Demonstrated experience to successfully organize and prioritize workload. Demonstrated experience to handle complex budget records and assist with financial concerns. Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement. Ability to work under pressure and meet deadlines. Demonstrated experience to successfully maintain satisfactory work performance and attendance records. Ability to maintain positive intercultural and interpersonal relationships.

How to Apply:

Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact Leah Breen at mailto:breenle@gvsu.edu. If you need technical assistance, please contact Human Resources at mailt

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