Administrative Assistant

Robert Half • Plainview, NY • 1d ago

Description We are looking for a skilled Administrative Assistant to join our team in Plainview, New York. This Contract to permanent position offers a dynamic opportunity to support property management operations while contributing to the smooth functioning of daily activities. The ideal candidate will excel in multitasking, communication, and organization within a fast-paced environment.

Responsibilities:

Handle incoming calls on a multi-line phone system, ensuring messages are accurately taken, distributed, and forwarded as needed.

Provide administrative support for property management tasks, including assisting with leasing and tenant inquiries.

Maintain and organize schedules by managing calendars and coordinating appointments.

Respond to customer inquiries and resolve issues with attention to detail and in a timely manner.

Utilize property management software to update records, process information, and track property-related activities.

Prepare and edit documents using Microsoft Word, Excel, and Outlook.

Monitor and address equipment repair requests, ensuring timely follow-up and resolution.

Assist in managing account-related inquiries and maintaining accurate records.

Collaborate with the team to support commercial property management operations.

Ensure all administrative tasks are completed efficiently and with attention to detail. Requirements - Prior experience in commercial property management or a related field is required.

Proficiency in property management software and Microsoft Office applications, including Word, Excel, and Outlook.

Strong communication skills with the ability to handle multiple phone lines and take detailed messages.

Demonstrated ability to manage calendars and coordinate schedules effectively.

Problem-solving skills with experience in resolving customer issues and equipment repair requests.

Knowledge of commercial leasing and real estate property management is highly preferred.

Excellent organizational skills and attention to detail.

Ability to work independently and collaboratively in a fast-paced environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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