Reports to: Director of Sales and Business Development

Position Description: T his individual will work under the direct supervision and direction of the Director of Sales and Business Development. This person will perform diversified and confidential administrative support. This individual will work closely with executives, brokers, business partners and clients. Works independently on assignments related to many matters and exercises considerable discretion and independent judgment. Schedule appointments, meetings, and travel itineraries and coordinates related arrangements. Must be independent, work well under high pressure,

Roles & Responsibilities:

Manage, prioritize and coordinate calendar schedule.

Manage and schedule all meetings, internal and external, including Teams, in person and off site

Screen and direct incoming calls and mail

Assist with preparing presentations for meetings

Make travel and accommodation arrangements

Ability to deal with internal/external stakeholders and manage those relationships with the upmost professionalism

High degree of initiative, follow-through in a timely and accurate manner.

Prepare, submit, and track Expense Reports.

Back up to answering phones for receptionist

Ad Hoc duties as assigned.

Education & Experience Qualifications :

2+ years work experience as an Assistant

Bachelor's degree or equivalent experience preferred

Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, Outlook and Salesforce required.

Skills and Personal Qualifications:

Highest personal and professional integrity; dealing with sensitive information with discretion

Ability to manage multiple tasks and prioritize efficiency and effectively

Excellent organizational skills & extremely detail-oriented

Excellent time-management skills

Excellent verbal and written communications skills

Punctuality, reliability, and integrity a must as well as flexibility

Success Characteristics:

Problem solver

Self-motivated individual who takes ownership

Positive attitude

Hands on and team oriented

This position is Hybrid working in the Melville, NY office. 3 days required to be in the office.

salary range between $22.50 - $27.50/hour based on experience.

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