Administrative Assistant - Facilities

Children and Adult Disability and Educational Services • Swarthmore, PA • 23h ago

Description

CADES is a nonprofit human services organization dedicated to improving the lives of children and adults with intellectual and physical disabilities. Since 1951, we have empowered people with special needs to achieve their highest potential by committing to serve others through the demonstration of the Core Values of Respect, Trust, and Growth. Today, CADES operates over 30 community living arrangements, adult day programs, the George Crothers Memorial School, and early-intervention services.

CADES seeks an Administrative Assistant to further our mission of empowering those with special needs to achieve their highest potential.

Position Description: The Administrative Assistant provides administrative coordination and support to the Operations of CADES, ensuring that they are in a condition of excellence, enabling full programmatic use of facilities at all times - overseeing safety; ensuring compliance with legal requirements; and assisting in building projects for CADES construction, site acquisition, renovation, and maintenance of facilities.

Essential Duties and Responsibilities:

Assists in the development and on-going maintenance of vendor relationships.

Manages facilities data, including monitoring and maintaining the supply inventory in the electronic maintenance software program, completing weekly inventory of building supplies and updating inventory in the electronic maintenance software program.

Manages transportation fleet.

Provides administrative assistance to the Operations department.

Invoice monitoring and approvals.

Qualifications:

High School Diploma/GED required.

Current valid driver's license with a minimum of 3-year acceptable driving record.

At least 1 year of experience providing support to a multi-site facility.

Proficient in Microsoft Office, including Excel and Word.

Ability to read and interpret documents, instructions, and procedure manuals.

Ability to write and complete routine reports.

Knowledge of the geography of the areas served and of traffic laws for the state of Pennsylvania.

Ability to establish and maintain effective working relationships with supported individuals and their families, staff of programs, agencies/school districts, and third-party contractors.

Ability to drive passenger vans, station wagons, and cars.

Other duties as assigned.

This position requires the ability to perform the essential functions of the job, including the ability to lift a minimum of 20 pounds, bend, twist, and turn. CADES will provide reasonable accommodations to qualified individuals with disabilities, if needed, to perform the essential functions of the job

CADES considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, disability, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.

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