Administrative Assistant

HealthFitness • East Hanover, NJ • 22h ago

HealthFitness, a Trustmark company, is a proven leader in providing fitness solutions that engage and connect people both on-site and online, to create a strong community of health. Our work focuses on creating meaningful connections with each of our participants to help them move forward. We foster each individual's journey by creating communities of health within the organizations we serve - so that everyone is supported. As an employee of HealthFitness you will enjoy a variety of health and financial benefits and receive competitive pay. We provide personal and professional support, training and development and flexible employment opportunities.

HealthFitness has a great opportunity for an Administrative Assistant (30 hpw) at our client site in East Hanover, NJ. The Administrative Assistant position supports the managerial and professional staff with a variety of office functions that include, but are not limited to data entry, typing, office supply ordering and inventory, assisting/substitute at front desk as needed and member relations problem solving.

Supports the managerial and professional staff with a variety of office functions that include, but are not limited to data entry, typing, office supply ordering and inventory, assisting/substitute at front desk as needed and member relations problem solving.

Key Accountabilities

Manages all patient records using Electronic Medical Record system and data management activities at the worksite ensuring the proper storage, retention, confidentiality of all data collected in accordance with HealhFitness requirements. Creates/updates spreadsheets on patient visits and tracking of clinic goals.Develops Power Point presentations as requested.

Provide excellent customer service to patients including new patient intake, scheduling for staff and patients, and addressing patient concerns.

Responsibilities include office supply inventory/ordering & staff uniform ordering, internal record keeping, general mailings, staff business cards/nametag ordering, daily mail distribution, and coordinating promotional material distribution.

Maintains updates/printing of patient forms, ensuring an adequate supply is available at all times.

Provides front desk duties along with administrative and staffing support for internal programs and special events, including marketing materials.

Other duties as needed/assigned

Minimum Requirements

Associate's Degree in a business related field plus two years of related experience OR an equivalent combination of education and experience.

Strong computer and typing skills including proficiency in Microsoft Office programs including at minimum Word, Excel, Outlook, and Power Point.

Strong interpersonal and customer service skills including the ability to motivate others.

Excellent verbal and written communication skills including spelling, punctuation, and grammar.

Ability to effectively organize and prioritize work demands.

Ability to work effectively with all levels of individuals both within HealthFitness and the client organization.

Applicants must meet hiring requirements including but not limited to pre-employment drug test.

Brand: HealthFitness

Come join HealthFitness! Join a team that will not only utilize your current skills but will enhance them as well. We offer a comprehensive benefit package that includes Medical/Dental/Vision plans including HSA, PPO and FSA options, retirement/401(k) with employer matching program, fitness and wellness programs incentivized with medical plan discounts, certification reimbursement program, tuition reimbursement, paid new parent leave, paid Holidays and PTO (starting at 3 weeks for full-time associates), volunteer paid time off and much more.

HealthFitness is committed to leveraging the talent of a diverse workforce to create great opportunities for our people and our business.? We are an equal opportunity employer, including disability and protected veteran status.

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