Administrative Assistant - Mechanical

EMCOR Group • Fremont, OH • 10h ago

Description

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 15 locations and over 1,250 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility @type.

Job Title: Administrative Assistant

Provide administrative support to the Mechanical Department. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Executive Vice President of Mechanical.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

Report directly to the Aligned job site until job is complete.

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.

Create and maintain various project records such as work tickets and change orders.

Perform basic accounting functions such as billing, accounts receivable, accounts payable.

Prepare various monthly reports as required such as Company credit card receipts.

Assist with the scheduling of branch manpower.

Track all permits for service jobs, including preparing them for submittal to the appropriate city.

Order and monitor inventory of office supplies and material/equipment for field personnel.

Process and create purchase orders.

Perform all AIA billings for the branch.

Create, update, and distribute various reports including the operations report and manpower report.

Prepare and send weekly payroll report information.

Collaborate with the corporate office Safety Department on Toolbox Talks for all field employees - track and collect all needed information to hand over.

Ensure all blueprints get to the appropriate employee in a timely manner.

Assist with the various meeting notes, scheduling and taking notes as needed.

Assist in following-up with the 1-week look ahead.

Assist in collecting time from all field personnel.

Assist Project Managers as needed.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

High School Diploma or GED is required.

3+ years of administrative experience is required.

Previous construction industry experience is a plus.

Knowledge of general office machines and telephone systems is required.

Computer Skills:

Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Qualifications

Education

Required

High School or better

Preferred

Technical/other training or better

Experience

Required

3 years: Administrative experience.

Preferred

Previous experience in the construction industry.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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