Administrative Assistant - Human Resources

Black Bear Casino Resort • Carlton, MN • 4w ago

Responsibilities Greets visitors and assists incoming applicants to the application, interview, and orientation procedure. Responds to phone calls, emails, and in person questions regarding employment and or applications as well as other aspects of Human Resources. Responds to phone calls and or emails from employees, supervisors, and managers as needed and refers any questions or requests to the HR Manager Assists HR Specialists with making calls for pre-screening and interview scheduling as needed. Responsible for taking messages for staff members and ensures inquiries are sent to the appropriate team members and handled in a timely manner. Distributes internal and external mail to HR staff members and logs all incoming mail as needed. Fills out, sends, and ensures all faxes, including employment verifications are completed in a timely manner. Performs routine data entry for employees, supervisors, and managers. Prepares invoices for HR Manager signature. Data Entry of incoming applications and the relevant information into systems for hiring. Ensures all applications are complete and filled out correctly, including tribal verification as needed. Contacts applicants if there are any errors or missing information to ensure the application can be entered and processed. Check in applicants and hand out job descriptions to interviewees as they arrive for interview. Organizes and maintains a detailed list all current job listings in office. Posts jobs to MN works websites. Creates, gathers, and tracks employee personnel files as needed for managers, directors, and orientation. Daily filing of employee transactions. Ensures orientation packets are prepared and complete, and information is sent out to those needed to prepare and assist in the orientation process. Takes and copies notes from HR meetings and distributes them to staff as needed. Organize and keep record of HR schedules including days off, interviews, meetings and HR Managers schedule. Ensure that the confidentiality of all employees, applicants, and records is respected Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems. Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers. Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community. Required to maintain proper attendance including reporting to work on time in accordance with applicable policies. Maintains a clean and organized work area. Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessary.

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