Accounts Payable Specialist

Aston Carter • Westerville, OH • 2d ago

Job Title: Accounts Payable SpecialistJob Description

We are seeking an energetic, dependable individual to join our team as an Accounts Payable Clerk/Administrative Assistant. This entry-level role will focus primarily (approximately 80%) on accounts payable responsibilities, with the remaining time supporting general administrative tasks. This position will work closely with all office staff roles to assist with daily projects and tasks as needed. The ideal person is well organized, eager to learn, and ready to grow within a fast-paced, collaborative office environment. This person will possess excellent communication skills, accuracy of work, ownership, a sense of urgency, email etiquette, and the ability to hit deadlines.

Responsibilities

Answer and direct phone calls, greet and assist customers/vendors who enter the office, and handle sending and receiving of mail and packages.

Verify and process incoming invoices from vendors and route for approval, following up as needed.

Reconcile all vendor statements and respond to inquiries.

Create a weekly check run and pull all supporting documentation. Coordinate check approval and distribution.

Maintain accurate records of all accounts payable transactions.

Maintain and track all company credit card receipts, reconcile receipts to monthly statements, and resolve discrepancies.

Post the credit card statement and coordinate payment with the Accounting Lead.

Maintain and track Certificates of Insurance (COIs), Bureau of Workers' Compensation (BWC) forms, and W-9 forms.

Track safety audits.

Oversee maintenance of office equipment, and order and re-stock office and warehouse supplies, including safety supplies.

Manage office filing systems.

Collaborate with the sales and marketing team on scheduling, special projects, and purchasing items.

Proactively seek opportunities to assist and support others within the organization.

Assist with organizing office events.

Essential Skills

Proficiency in accounts payable, invoice processing, invoicing, reconciliation, and month-end tasks.

Strong skills in Microsoft Office, especially Word and Excel.

Excellent communication and interpersonal skills, with a friendly and welcoming demeanor toward co-workers, customers, suppliers, and vendors.

Working knowledge of office equipment such as computers, phones, copiers, and printers.

Excellent time management skills and the ability to prioritize daily tasks.

Attention to detail, problem-solving skills, and organizational abilities.

Additional Skills & Qualifications

Experience in the construction industry is a plus but not required.

Current notary or the ability to become a notary within the first 100 days of employment.

High school degree or equivalent required.

Work Environment

The work environment is fast-paced and collaborative, with a focus on teamwork and supporting each other. The office setting includes modern equipment and technology to assist in daily tasks. The position requires a professional and business-casual dress code.

Pay and Benefits

The pay range for this position is $50000.00 - $52000.00/yr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Westerville,OH.

Application Deadline

This position is anticipated to close on May 9, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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