Part-Time Finance Specialist (Accounts Receivable)

Poudre School District • Fort Collins, CO • 5d ago

Pay Range: $23.63-$26.47 (min - 12% above min)/hr*

Hours/day: 4

Work calendar days: 260

Duration of position: Ongoing

Benefits include: Health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, access to employee walk-in clinic, as well as other optional benefit elections.

SUMMARY:

Responsible for timely and accurate accounts receivable data entry, review, processing, troubleshooting, customer support, and system support. Serves as District-level cashier, processes all centrally received cash, checks, ACH transactions and wires. Serves as a liaison between District sites and community members, supports District staff responsible for collection of payments, follows-up on accounts receivable issues raised by District staff and customers, and provides support and communication related to the courier service. Actively participates in school and site training, onboarding, and maintenance of training materials and internal procedures.

JOB TASKS:

Maintain the District's comprehensive payment system to facilitate on-line payments and collection of cash and checks at schools, including setting up and removing users, creating and updating payment items, monitoring and following up on outstanding batch files, providing end-user training and support, and escalating technical issues when appropriate.

Prepare and process accounts receivable, including generating invoices and account statements, preparing overdue accounts for collections, performing account reconciliations, maintaining complete and accurate accounts receivable files and records, and ensuring documents are retained in accordance with records retention requirements.

Process cash receipts for cash, checks, ACH transactions and wires, including preparing bank deposits, determining the appropriate customer and/or general ledger account to apply the payments to, entering cash receipt batches into the financial system, maintaining complete and accurate files and records, and ensuring documents are retained in accordance with records retention requirements.

Dispatch support requests from schools and sites to designated Finance staff

Review journal entries submitted by schools/sites (primarily related to revenues), including ensuring supporting documentation is understandable and complete and coding is appropriate.

Attend work and arrive in a timely manner.

Provide assistance and support to schools/sites related to cash receipts and accounts receivable, including process for requesting invoices, providing customer account balances, coding of transactions, and how to run system reports.

Provide support to the accountant performing the school/site deposit bank account reconciliation, including comparing bank deposits to the comprehensive payment solution batches to identify and correct discrepancies. Provide feedback to the schools/sites, and report trends that suggest training is necessary to the training team.

Monitor and record necessary customer and/or general ledger account adjustments for bank corrections and checks returned for nonsufficient funds (NSF) and communicates with schools/sites and/or customers as necessary

Monitor and issue banking supplies to schools/sites, including deposit bags and deposit slips.

Participate in on-boarding trainings, workshops, and school/site visits related to accounts receivable and cash receipts processes.

Support schools/sites with courier services, including, providing timely updates on changes in courier staff, communicating schedule changes to schools/sites, providing process updates and reminders, and contacting the courier service for service concerns.

Participate in cross-training and keeps abreast of finance technician tasks related to accounts payable, purchasing cards, and account codes.

Assist with gathering and providing cash receipt and accounts receivable records related to internal audits, external audits, and public records requests.

Perform other duties as assigned.

EDUCATION, EXPERIENCE, AND LICENSES REQUIRED:

High school diploma or completion of G.E.D required., associate degree in accounting, finance or business administration preferred

Two to three years of related work experience

Equivalent combination of education and experience acceptable.

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