12-month Administrative Assistant - Middle School

Downingtown Area School District • Downingtown, PA • 4d ago

Position: 12-month Administrative Assistant Locations: Lionville Middle School Pay Rate: $21.11 per hour Schedule: 7 hours per day (7:00AM to 3:00PM), 5 days per week , 260 days per year (12-months) Benefit Eligible: Yes Effective Date: June 9, 2025

Job Summary: Provide administrative assistant support, as the Principal's liaison, to ensure the smooth and efficient operation of the entire school in delivering instructional and recreational services to the student body.

Qualifications: To successfully perform this position, a person must be able to perform each primary duty satisfactorily.

High school diploma with demonstrated administrative assistant experience in word processing, bookkeeping, and record keeping systems required. Completion of course work in accounting preferred.

Effective interpersonal skills with the ability to diplomatically interface with students, parents, coaches, officials, teachers, administrative staff, and external contacts required.

Proficiency in the use of the personal computer, calculator, and other office equipment, plus organizational and communication skills required.

Proficiency in the use of technology for individual and system management, communication, and research.

Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements

Candidate must adhere to all local, state, federal, and school code requirements for employment

Duties & Responsibilities:(Abbreviated - Please review the attached Job Description for more details on this specific opportunity)

Processes and distributes all mail; answers telephone, greets and assists visitors; and maintains daily calendar for principal

Distributes annual budget information to teachers. Enters orders online in current software system for all staff

Types and distributes teacher evaluations annually. Maintains staff files

Distributes and maintains records of student grades, including honor roll list; processes schedule changes

Maintains student activities, faculty, and petty cash accounts

Prepares back to school night packets for parents; assists with preparation for parent conferences; attends back to school and conference nights to provide office assistance as needed

Collects money due, materials, and books; directs funds to appropriate department

Administers and grades end of year final make-up exams and enters grades in student transcript

Processes timecards and hours for activity/intramural clubs and homebound instruction

Enters facility usage requests and maintains building usage schedule in current software; maintains building activity schedule book to coordinate room usage during school day

Processes conference/workshop requests

Orders supplies, adds money to postage meter, and trouble-shoots problems regarding copiers, fax machines, printer, and postage meter

Types and publishes daily bulletin to school website; distributes on docu-share to staff and TV studio

Maintains current faculty and student handbooks and distribute

Orders buses or coach charters for field trips; processes trip requests.

Orders general supplies, academic awards; conducts periodic inventory and reorder supplies as needed. Updates list and prices of textbooks and core supplement books

Types flyers, district memos, building information, student awards, etc.; distributes to staff mailboxes as needed. Provides materials to homeroom teachers for distribution to students

Maintains building keypad access numbers and requests addition or deletion of staff as needed

Maintains current list of students living within the Limerick boundaries including forms

Processes list to Human Resources of non-athletic supplementals, distributes contracts to staff for signatures, maintains copy in staff files

Edits parentportal access on current software. Activates an ESchool account for parents of newly enrolled students to view their child's grades. Sends letter to parents with log-on information

Organizes and orders annual printing items from print shop

Provides quarterly lists of mailing labels, student teams, etc., as requested by teachers for mailings throughout the year

Organizes information to be displayed on outside sign

Schedules classroom observations, field experiences, student teacher placements, and clearance documents

Assists in monthly fire drill evacuation by aiding/diverting students to another exit from a specified targeted area that is being blocked off

Creates and maintains position procedure outline to describe day to day duties of the position/department as needed

DASD Benefits Information:

Select Health Benefits a la carte - Only pay for what you need

Medical Coverage through IBX - PPO plans only

No Primary Care Physician necessary

No referrals required

IBC has extensive local and national networks

Prescription Coverage through CVS/Caremark

Dental Coverage - Delta Dental Active PPO

Allows use of in-network and out-of-network providers

Vision Coverage - Vision Benefits of America (VBA)

Paid Time Off

10 sick days annually

3 personal days annually for full-time employees; 2 annually for part-time

9 paid holidays per year

Tuition Reimbursement Pro-rated 75% of tuition if grade of 'B' or better is attained; limit 12 credits per year.

Salary Increases Minimum of 3.3% per year

Retiree Benefits

Personal Days Payout

Sick Days Payout

EOE

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