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Divisional Assistant - Hematology Oncology

SUNY Upstate Medical University • Syracuse, NY • 1w ago

Job Summary: Daily Administrative Support: Assist the Division and Division Chief with administrative tasks.

Supervise Staff: Oversee an administrative assistant who supports the faculty.

Backup Support: Provide administrative backup for faculty and learners in Hematology/Oncology.

Faculty Inpatient Schedule Management: Ensure the inpatient schedule is up-to-date and reflect any changes accurately.

Chief's Schedule: Coordinate and maintain the academic and clinical schedule for the Division Chief.

Meeting Organization: Plan and schedule meetings, prepare agendas, and take minutes if required.

Communication: Disseminate important updates and news within the division and externally as needed. Prepare, review, and send messages on behalf of the Chief and other faculty members.

Credentialing Compliance: Collaborate with Medical Staff Services to maintain faculty compliance and hospital privileges.

Faculty Evaluations: Assist in the evaluation process for faculty members.

Time-Off Records: Manage faculty time-off records and ensure reporting compliance.

Event Planning: Organize, plan, and execute divisional and academic activities, such as grand rounds, simulations, and holiday events.

Recruitment Efforts: Coordinate division recruitment activities, including travel arrangements, itineraries, and candidate logistics.

Financial Records: Maintain division financial records and ensure compliance in fund usage.

Collaboration with Dept of Medicine: Work closely with the Department of Medicine to share productivity reports and policy updates with the faculty.

Minimum Qualifications:

Associates Degree or pertinent college level courses and four years of administrative/office management experience including supervisory experience. Will consider equivalent combination of education and experience.

Preferred Qualifications:

Work Days:

Message to Applicants:

G5: $19.50 - $30.48

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

Recruitment Office: MedBest Medical Management

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