Administrative Assistant to Academic Affairs

Kentucky Wesleyan College • Owensboro, KY • 1w ago

Kentucky Wesleyan College, a private, liberal arts college with a long-standing reputation for quality and academic excellence, invites applications for a full-time Administrative Assistant to Academic Affairs to join our community. This position will provide administrative support to the Provost and the Office of Academic Affairs.Major Responsibilities Greets and assists visitors to the Provost's Office in a professional and courteous manner. Screens, manages, and prioritizes all communication received (e.g., phone calls, messages, emails, and visitors). Coordinates appointments, meetings, events, and travel for the Provost. Manages and maintains the Provost's calendar. Prepares and distributes various documents and contracts, compiles data, and proofreads materials for accuracy and completeness. Provides administrative support for faculty meetings, including scheduling meetings, arranging facilities, distributing information, and maintaining records. Works closely with faculty, including assisting with faculty recruiting, student hosting, reservations, travel plans, and committee work. Prepares, distributes, and scans faculty and course assessments. Plans and oversees special events as requested, including Honors Convocation and Commencement. Manages the office, including processing purchase orders, requisitions, and invoices, ordering supplies, submitting maintenance requests, and assisting with the office budget. Maintains paper and electronic files, managing confidential records with discretion. Performs data entry with a high degree of accuracy. Attends work in person on a regular basis. Performs other duties as assigned.Qualifications Five years of previous experience, preferably in an executive role and/or a higher education setting. A bachelor's degree is preferred. Must be very comfortable operating general office equipment such as computer, copy machine, scanner, and phone. Proficient with MS Office. Excellent communication, interpersonal, and organizational skills with attention to detail. Able to work independently, amid interruptions Able to prioritize among multiple tasks and meet deadlines Handle confidential information appropriately and with discretion.Compensation and BenefitsThis full-time position offers a comprehensive benefits package, including the following: Insurance - health, dental, vision, supplemental Life insurance at no cost to the employee Paid time off - 16 days per year Paid holidays - 20 days per year Retirement plan Free tuition at KWC after one year plus tuition arrangements with hundreds of other colleges and universities As Kentucky Wesleyan is a not-for-profit institution, employees may be eligible for loan forgiveness under the Public Service Loan Forgiveness Program of the US Department of Education, as applicable.The position description provides an overview of the level of work to be performed by an employee in this position and does not constitute a contract of employment. This is not a comprehensive list of all duties, responsibilities, and/or qualifications, as the College reserves the right to change the description at any time. Application ProcessTo apply, please complete the online application at https://kwc.edu/application-for-employment/. As part of the online application, please attach a file that contains a cover letter, current resume, and contact information for three professional references, along with your salary expectations.Applications will be accepted until the position is filled. An official transcript for the highest degree awarded will be required of the hired candidate, as will a background check. The College is not able to sponsor applicants for work visas.Kentucky Wesleyan College is an equal opportunity employer and remains committed to attracting qualified candidates looking to be part of a growing and successful higher educational organization.Additional InformationAbout Kentucky Wesleyan CollegeKentucky Wesleyan Colleg

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