Recruiting Coordinator

Ballard Spahr LLP • Philadelphia, PA • 2w ago

Reference #: REQ-203 Department: Attorney Career Advancement

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

We are seeking a Recruiting Coordinator to assist with daily operations for recruiting Associates, Attorneys, and Of Counsel, as well as Summer Associates and first-year lawyers, through all phases of recruitment and onboarding processes and assist on planning orientations and facilitating the integration program for all new hires. The coordinator may also provide support for additional projects as needed, including: evaluation processes, training and professional development programs, exit and stay interviews, reports to the firm's leaders and Attorney Career Advancement communications. The Recruiting Coordinator reports to the Manager of Legal Recruiting and will work closely with the entire Attorney Career Advancement Team to ensure the successful recruitment, onboarding, and integration of the Firm's lawyers. This hybrid position offers a work schedule of 3 days a week in the Philadelphia office, Tuesday through Thursday, with additional days required as needed.

Why Join Us?

Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.

Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

The Recruiting Coordinator will work collaboratively with the Partner in Charge, Attorney Career Advancement, Firmwide Hiring Partners, Client Service & Professional Development Counsel and Director of Legal Recruiting on activities connected with the recruiting, on-boarding and integration of lawyers across 18 offices.

As a Recruiting Coordinator within our Attorney Career Advancement Team, you will:

Assist with applications and recruiting data entry and updates in Flo Recruit, respond to candidates regarding application status, and prepare fee agreements for recruiting agencies.

Post and promote open positions on job boards.

Schedule interviews and ensure Ballard lawyers have the information they need to participate in interviews and make timely and informed recommendations.

Oversee the onboarding process for new hires, including monitoring the collection of required pre-arrival paperwork.

Maintain recruiting data and respond to internal and external surveys.

What We're Looking For:

Growth Mindset: Proactive self-starter with a passion for improving competencies.

Communication: Strong verbal and written communication abilities.

Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Judgement and Problem Solving: Strong analytical and problem-solving skills, while exercising discretion and maintaining confidences.

Required Experience:

A Bachelor's degree and a minimum of one to two years relevant experience are required. Prior experience in legal recruiting is a plus. A high degree of proficiency in the firm's computer applications and document management system, including but not limited to Microsoft Office Suite, Adobe Acrobat, NetDocuments, Elite, Workday and other practice area databases, as appropriate. Experience with Flo Recruit is a plus. Strong interpersonal skills and experience collaborating, building and fostering working relationships with candidates, internal and external presenters,lawyers, and staff.

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.

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