Group Sales Coordinator

Spanish Peaks Mountain Club • Healdsburg, CA • 2w ago

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

If you are an internal applicant, please log into Workday and apply for your application to be considered.

Please Click Here (https://www.myworkday.com/montage/d/task/2998$46522.htmld) to apply internally.

Group Sales Coordinator

SUMMARY

The Group Sales Coordinator is responsible for performing daily tasks that assist the Sales Office and Group Sales Managers in alignment with the department's long-term goals and objectives.

ESSENTIAL FUNCTIONS

Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages

Coordinating meetings and recording minutes

Scheduling travel arrangements when needed

Preparing departmental communication pieces

Assisting in menu design and production for weekly, seasonal, and annual features

Coordinating and maintaining vendor/supplier information

Ordering office supplies and ensuring that the department is adequately stocked

Entering data for select invoices and products

Assisting in recruiting, scheduling interviews, and training for new hires

Supporting the department with time management on execution of projects

Unifying and maintaining all internal documents

Responding to visitor and guest requests, questions, and concerns. Conducting engaging site visits on behalf of the sales team as requested.

Facilitating resolution when possible or referring individuals to the appropriate manager

Ensuring all office equipment, printers, and phones are maintained and fully functional

QUALIFICATIONS

High School Diploma or equivalent is required, Bachelor's Degree preferred

Two (2) plus years' experience in an administrative role within an upscale hotel

Strong customer service skills

Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred

Excellent verbal and written communication skills required

Knowledge of hotel food and beverage operations preferred

PHYSICAL DEMANDS

Most work tasks are performed indoors and at a desk. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 5 hours per day. Walking and standing are required the rest of the working day. This may include traveling to and from meetings. Length of time of these tasks may vary from day to day and task to task. Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.

The pay scale* for this position is $29.07.

*The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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