Location Services Specialist

RSM US LLP • Denver, CO • 3w ago

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM

This position, under minimal to no direction, executes office operations activities and provides hands on day-to-day support to ensure the location is running efficiently. Responsible for heavy interaction with building management, vendors, internal clients, external clients, and other Enterprise Support Services personnel. Responsible, in tandem with the Location Services Manager or Supervisor to ensure the location is safe, well-maintained, and clean.

This position is responsible to support the Location Services Manager or Supervisor to coach Location Services staff as well as provide expertise to avoid building system failures. May act in the Location Services Manager's or Supervisor's absence when required. This position is responsible for assisting with the daily operations of the office including answering a multi-line telephone system for single location or multiple locations, directing callers to the appropriate individual, greeting visitors, and altering appropriate party or visitor arrival. May also provide administrative assistance, performing and working on intermediate to advanced administrative documents (Word, Excel, and PowerPoint).

This position will actively contribute to the firm culture through participation in internal and client facing activities that enhance the RSM experience.

Responsibilities:

Plans with Location Services Manager or Supervisor then executes, under minimal to no direction the completion of Location Services projects such as moves, repairs, cleaning, conference room preparation, meeting and event coordination and ensuring pantries are adequately supplied. Will also perform daily walk throughs of the location and follow up on maintenance issues raised by the Location Services Manager or Supervisor or others within the location. Will coordinate with vendors and building management on life/safety and repair items. Will escalate and provide status to the Location Services Supervisor or Manager when necessary.

Looks to streamline and improve inefficient processes in order to successfully manage ordering and maintaining inventory. Purchases and maintains inventory of facilities/janitorial supplies and equipment by monitoring inventory and reordering materials before depletion. Determines if supplies should be purchased directly from an approved vendor or put out to bid. Maintains vendor relationships, processes payments and meets with Location Services Supervisor or Manager to track and analyze total spend as it relates to the budget. When performing daily walk throughs, take note of possible issues and investigate cost efficient ways to upgrade or replace failed/failing building systems (water lines/electric lines/lighting/HVAC). Determine trends from frequent requests and advise Location Services Supervisor or Manager of necessary projects which would be cost beneficial to t

Provides routine direction and support, as necessary, in one or more of the following areas:

Mail services including distribution of mail, UPS, FedEx and other packages, coordination of courier services, researching and resolving any issues with packages that are improperly addressed or packaged, and assisting employees with mailing needs

Assisting employees with large photocopy, scanning and binding jobs, ensuring timely completion of submitted jobs

Locating and checking out client files, maintenance of client records and documents, orderingfiles from offsite storage facility and record retention.

Maintaining and ordering office supplies

Maintaining Location Services budget

Visitor management and reception activities ensuring quality customer service

Meeting and event coordination to include catering request and receiving orders, conference room coordination, and audio-visual equipment support

Manage the building card access systems, promptly ensuring exiting employees are termed in the systems and new cards are issued to both new employees and those who lost their IDs. Collect fees for replacement cards, as appropriate. In charge of ensuring our main entry doors remain secure and working directly with card access vendor and IT when issues arise.

Responsible for new hire/move/termination data sheet for the office. Ensure new hire/promotion seating is available, presentable and the desk drawers and locks work. Ensure terming employees' personal effects are packed up, and if necessary, shipped out. Ensure terming employee checklist is completed and files are relegated back to appropriate secure locat

Other duties as assigned

Qualifications:

EDUCATION

Similar Jobs

Operations Program Manager

Children's Hospital Colorado • Aurora, CO • 41min ago

Management & Administrative

Apply for Job Job ID93250 LocationAurora, Colorado Full/Part TimeFull-Time Regular/TemporaryRegular Add to Favorite Jobs Why Work at Children's.... Here, it's different. Come join us. Children's Hospital C...

41min ago

Go to Apply

Telecom Customer Service Coordinator

Verizon Communications, Inc. And All Subsidiaries • Lone Tree, CO • 44min ago

Management & Administrative

When you join Verizon You want more out of a career. A place to share your ideas freely - even if they're daring or different. Where the true you can learn, grow, and thrive. At Verizon, we power and empower how people...

44min ago

Go to Apply

Manager, HSG Strategy And Operations

DaVita • Denver, CO • 46min ago

Management & Administrative

2000 16th Street,Denver,Colorado,80202,United States of America This position is based at our Denver HQ office. DaVita is a healthcare services company and a leading provider of kidney care in the United States. As...

46min ago

Go to Apply

Client Service Coordinator

Banfield Pet Hospital • Westminster, CO • 49min ago

Management & Administrative

Full Pay Range for Position $18.81 - $23.35 Client Service Coordinator needed for Banfield Pet Hospital in Orchards! SUMMARY OF JOB PURPOSE AND FUNCTION The Client Service Coordinator ("CSC") drives the flow of cl...

49min ago

Go to Apply

Customer Service Representative

U-Haul • Thornton, CO • 50min ago

Management & Administrative

Compensation Range: $12.32 to $20.00 Hourly Location: 7540 York St, Denver, Colorado 80229 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated p...

50min ago

Go to Apply

Talent Acquisition Associate

IDR Inc • Englewood, CO • 51min ago

Management & Administrative

IDR is seeking a Talent Acquisition Associate for one of our top telecom clients. This is a 3 to 6 month contract role with potential to convert to permanent. This position is fully onsite for 5 days a week in Englewood...

51min ago

Go to Apply

Business Development Manager

Air Squared Manufacturing, Inc. • Thornton, CO • 15h ago

Management & Administrative

Air Squared Manufacturing Inc Description: Company: Air Squared Title of Position: Business Development Manager Position Type: Full time; Exempt Air Squared Manufacturing, Inc. is an OEM manufacturer of scroll @type...

15h ago

Go to Apply

Manager, Software Engineering (Remote)

Cengage Group • Denver, CO • 19h ago

Management & Administrative

We believe in the power and joy of learning At Cengage Group, our employees have a direct impact in helping students around the world discover the power and joy of learning. We are bonded by our shared purpose - drivi...

19h ago

Go to Apply

Account Manager - Professional Employer Organization

CVS Health • Denver, CO • 20h ago

Management & Administrative

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care. As the nation's leading health solutions com...

20h ago

Go to Apply

Product Manager, Assessment (Remote)

Cengage Group • Denver, CO • 21h ago

Management & Administrative

21h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.