Administrative Assistant 1

Department of Transportation Engineering District 2-0 • Clearfield, PA • 3w ago

Are you an enthusiastic individual with strong organizational abilities? If that describes you, we invite you to explore our Administrative Assistant role. In this vital position, you will provide essential administrative and clerical support to the District Executive. Your responsibilities will include managing the District Executive's schedule, gathering and organizing data for meetings, and assisting in the preparation of briefings. Additionally, you will coordinate meetings with external stakeholders, such as legislators, local officials, and other senior executives. If you are eager to embrace this rewarding opportunity and help drive our team's success, we encourage you to apply today!

DESCRIPTION OF WORK

In this confidential position, you will oversee the operational functions within the District Executive's office, which encompasses scheduling, filing, gathering information from staff for reports and presentations, and coordinating meetings. You will draft letters, memos, and other correspondence for the District Executive's signature, manage information requests from legislators, the Governor's Office, and the Secretary of Transportation, and prepare reports based on staff input, ensuring timely data submission. Additionally, you will serve as a liaison between the District Executive and various stakeholders, including legislators, their aides, consultants, contractors, county commissioners, township supervisors, the public, and district and county personnel, while independently addressing all inquiries. This role also involves leading district clerical activities, recommending workflow improvements, keeping staff informed of new or updated Federal procedures, developing efficient processes, and providing necessary training to clerical staff.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

Full-time employment

Work hours are 8:00 AM to 4030 PM, Monday - Friday, with a 30-minute lunch.

Telework: You will not have the option to telework in this position.

Salary:In some cases, the starting salary may be non-negotiable.

You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirement:

Must possess a current non-commercial Pennsylvania Class C Driver's license or equivalent which is not under suspension.

You must be able to perform essential job functions.

This position issubject to the provisions of a collective bargaining agreement or memorandum of understanding.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualifiedveterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

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